Executive Secretary & Office Operations Lead

Akima; Cody (WY); On-site; USD 35,000 - 60,000; Full time

Job summary

Akima Facilities Operations in Cody, WY seeks a secretary to provide principal secretarial support in an office environment. You will work independently, manage routine correspondence, schedule and coordinate meetings, and use MS Office applications daily to prepare documents and reports.

You will also handle travel arrangements, process forms in federal systems, and perform data entry for timekeeping, procurement and billing tasks as part of a dynamic team.

Qualifications

• High School Diploma or GED required.
• Must have a valid driver's license.
• 3+ years using MS Word, Excel and PowerPoint.
• 3+ years arranging meetings, travel and preparing correspondence.
• Data entry experience including purchase requisitions and orders.
• Able to obtain Suitability.

Responsibilities

• Screen calls, visitors and correspondence; route requests appropriately.
• Schedule tentative appointments and arrange conferences/meetings.
• Attend meetings and report on proceedings when required.
• Prepare final documents from drafts using standard software.
• Process travel forms and arrange travel using Concur and FTR rules.
• Perform data entry in FIMS, STRIPES and ATAAPS systems.

Skills

Scheduling

Data entry

Clerical duties

Office software knowledge

Education

High School Diploma/GED

Driver’s License

Tools

MS Word

MS Excel

PowerPoint

Concur

Job description

Akima Facilities Operations in Cody, WY seeks a secretary to provide principal secretarial support in an office environment. You will work independently, manage routine correspondence, schedule and coordinate meetings, and use MS Office applications daily to prepare documents and reports.

You will also handle travel arrangements, process forms in federal systems, and perform data entry for timekeeping, procurement and billing tasks as part of a dynamic team.