Senior Administrative Coordinator for Division Leadership

Akima; Dahlgren (VA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid vacation/leave

Life insurance

Job summary

Akima is seeking a Secretary III to provide senior-level administrative support to NSWCDD Division Leadership and staff. The role coordinates administrative operations, manages correspondence, and ensures timely completion of actions while guiding contractor support personnel.

The ideal candidate will have DoD clearance eligibility, extensive Microsoft Office proficiency, and strong organizational skills to manage meetings, records, and onboarding tasks in a fast-paced government environment.

Qualifications

• Must be a US Citizen with a current DoD Interim Secret and ability to obtain and maintain a final Secret clearance.
• Four years creating and maintaining documentation and data management systems, including two years supporting Federal Government programs.
• Experience providing mid-executive-level administrative support (O-6 military, GS-15 civilian or below).
• Proficiency in Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams, Access, and Adobe.
• Typing speed of at least 60 words per minute.
• Strong meeting coordination, calendars, appointment scheduling, and formal filing skills.
• Ability to handle classified or sensitive information (PII) with discretion.
• Experience directing contractor support teams and mentoring personnel.

Responsibilities

• Prepare, edit, review, and route correspondence, memoranda, and reports.
• Serve as Division contact for communications, deadlines, and inquiries.
• Coordinate leadership meetings, including minutes and action-item tracking.
• Support Division Staff and Branch Heads, providing coverage as needed.
• Assist with complex Excel workbooks and PowerPoint briefings.

Skills

Typing 60 wpm

Microsoft Office

Meeting coordination

Calendar management

Information security

Communication

Team leadership

Data management

PII handling

Tools

SharePoint

Confluence

Archibus

DISS

DoD timekeeping

Navy procedures

Job description

Akima is seeking a Secretary III to provide senior-level administrative support to NSWCDD Division Leadership and staff. The role coordinates administrative operations, manages correspondence, and ensures timely completion of actions while guiding contractor support personnel.

The ideal candidate will have DoD clearance eligibility, extensive Microsoft Office proficiency, and strong organizational skills to manage meetings, records, and onboarding tasks in a fast-paced government environment.