Senior Administrative Assistant & Travel Coordinator

NANA Regional Corporation; Montrose, Northern (CO, KY); Hybrid; USD 45,000 - 54,000; Full time

Benefits offered by this job

SCA benefits package

Job summary

Akima Facilities Operations (AFO) is hiring for an administrative support role on-site. You will screen calls, coordinate meetings, prepare correspondence, and manage travel logistics while using Adobe Acrobat, MS Office, and related systems to ensure accurate, compliant documents.

Responsibilities include data entry, processing invoices, and maintaining files. The position requires attention to detail, organizational skills, and the ability to handle non-routine requests with supervision as

Qualifications

• High School Diploma/GED.
• Current, valid Driver’s License.
• Minimum 3 years of work experience using MS Suite (Word, Excel, PowerPoint).
• Minimum 1year of experience using Adobe Pro or Adobe Acrobat, including editing.
• Minimum 3 years’ experience arranging meetings, recording meeting minutes, booking appointments, arranging travel, and preparing correspondence.
• Data entry experience to include purchase requisitions, purchase orders, reimbursements.

Responsibilities

• Screen telephone calls, visitors, and incoming correspondence; respond to information requests; prepare routine non-technical correspondence.
• Schedule tentative appointments; arrange conferences and meetings; may attend meetings and report on proceedings.
• Review outgoing materials for consistency and conformance with procedures; ensure proper clearances.
• Collect information for routine inquiries; refer non-routine requests to supervisor.
• Explain procedures to staff and coordinate forms for the office; forward for processing.
• Use WAPA’s systems and MS Office; perform timekeeping, financial, procurement, travel tasks.

Skills

MS Office

Adobe Acrobat

Meeting coordination

Data entry

Education

High School Diploma/GED

Job description

Akima Facilities Operations (AFO) is hiring for an administrative support role on-site. You will screen calls, coordinate meetings, prepare correspondence, and manage travel logistics while using Adobe Acrobat, MS Office, and related systems to ensure accurate, compliant documents.

Responsibilities include data entry, processing invoices, and maintaining files. The position requires attention to detail, organizational skills, and the ability to handle non-routine requests with supervision as