Executive Secretary II: Confidential Admin & Legislative

Oklahoma Ag; Northern (KY); Hybrid; USD 36,000 - 38,000; Full time

Job summary

131 Department of Corrections is seeking a Secretary II for full-time, on-site work. The role involves confidential secretarial duties for an agency official, including mail handling, scheduling, travel arrangements, and board materials preparation.

Responsibilities include screening calls, handling visitors, and supporting legislative or budget-related activities. Requires three years of clerical office work or equivalent, with strong English and accurate typing skills.

Qualifications

• Three years of clerical office work or equivalent experience.
• Proficient in business English, spelling and punctuation.
• Able to type 40 words per minute accurately.
• On-site position; remote work not available.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to appropriate staff.
• Receives visitors; answers inquiries and directs as needed.
• Prepares travel itineraries and submits travel claims and expenses.
• Transcribes confidential, technical or legal material with high accuracy.
• Acts in front of committees to present facts; drafts proposed legislation and budget items.
• Supervises administrative or clerical assistants.

Skills

Typing 40 wpm

Business communications

Spelling & punctuation

Public relations

Office software

Tools

Microsoft Office

Job description

131 Department of Corrections is seeking a Secretary II for full-time, on-site work. The role involves confidential secretarial duties for an agency official, including mail handling, scheduling, travel arrangements, and board materials preparation.

Responsibilities include screening calls, handling visitors, and supporting legislative or budget-related activities. Requires three years of clerical office work or equivalent, with strong English and accurate typing skills.