Secretary III

State-of-Oklahoma; Oklahoma; On-site; USD 37,000 - 45,000; Full time

Job summary

The State of Oklahoma seeks a Secretary III at Dick Conner Correctional Center to perform confidential secretarial duties for an agency official. You will manage calendars, draft correspondence, and prepare materials for board or commission actions, including budget discussions.

Responsibilities include handling sensitive information, coordinating travel, and supervising clerical staff as needed, with strong emphasis on accuracy and professional communications.

Qualifications

• Five years of clerical office work experience.
• Two years as an office manager, executive assistant or confidential secretary.
• Ability to type accurately at 50 words per minute.
• Ability to handle confidential work with tact and discretion.
• Knowledge of business communications and public relations.

Responsibilities

• Open, scan, read and distribute mail and compose official correspondence.
• Screen calls, provide information or refer to staff; greet visitors.
• Manage calendar, travel itineraries, arrange meetings and expenses.
• Prepare and transcribe confidential or technical material with accuracy.
• Present facts to committees; draft proposed legislation and budget items.
• Supervise administrative or clerical staff as needed.

Skills

Typing 50 wpm

Confidential work

Office management

Executive support

Public relations

Tools

Word processing

Microsoft Office

Job description

Job Posting TitleSecretary IIIAgency131 DEPARTMENT OF CORRECTIONSSupervisory OrganizationDOC DCCCJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$40,627.85Job DescriptionLocationDick Conner Correctional CenterBasic PurposePositions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.Typical Functions· Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.· Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.· Receives visitors; answers inquiries personally or refers to appropriate official.· Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.· Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.· Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.· Supervises administrative or clerical assistants.Level DescriptorAt this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations.Skill is required to type accurately from a plain copy at a rate of fifty words per minute.Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.Education and ExperienceEducation and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.This is an on-site position and is not eligible for remote work.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact