Senior Administrative Secretary II – Office Operations

Hawaii State Department of Education

Honolulu (HI)

On-site

USD 45,000 - 49,000

Full time

14 days+

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Job summary

Hawaii State Department of Education seeks a Secretary II to greet visitors, answer phones, and manage routine clerical tasks for the office. The role includes handling mail, drafting routine correspondence, maintaining files, and coordinating supplies and facilities to support supervisory staff.

The position offers progression from Secretary I to II with a salary aligned to SR-14. Applicants should meet general and specialized clerical experience requirements, with substitutions outlined in the

Qualifications

General Clerical Experience: work experience involving English grammar, spelling, arithmetic; ability to read and understand instructions; speak and write clearly.
Specialized Clerical Experience: progressively responsible typing, stenographic or secretarial work; familiarity with office machines; ability to carry out clerical procedures; routing correspondence; maintaining logs and files.

Responsibilities

Greets visitors and answers calls; refers inquiries to supervisor or staff; takes messages; schedules supervisor appointments.
Receives mail, opens and routes to staff; drafts routine correspondence for supervisor; ensures accuracy of outgoing mail and documents.
Maintains filing systems (subject, alphabetic, chronological); retrieves records on request and anticipates supervisor needs.
Procures supplies and services; researches manuals or catalogs to obtain information; coordinates use of facilities and equipment.
Relays messages to subordinates; assigns resources to optimize operations; assists in maintaining operational records.
May supervise clerical staff and oversee routine clerical tasks as defined by the Office Assistant series.