Executive Assistant II to District Cabinet

Montebello Unified School District; California (MO); On-site; USD 71,000 - 89,000; Full time

Job summary

Montebello Unified School District is seeking an Executive Assistant II to provide high-level secretarial and administrative support to an executive cabinet member in a confidential environment. You will coordinate with directors, prepare board materials, manage communications, and oversee scheduling.

The role requires handling sensitive information, drafting documents, and maintaining professional relations with Board members, staff, and the public across district departments.

Qualifications

• Graduation from high school or GED.
• Five years of increasingly responsible administrative or secretarial experience preferred.
• Experience in a public K-12 school district is a plus.

Responsibilities

• Provides secretarial and administrative support to an executive cabinet member; drafts memoranda and reports; handles confidential materials.
• Reviews board agenda items; prepares information for Board meetings; drafts memos for review by executives and Board members.
• Maintains calendar, coordinates meetings, screens appointments, and records minutes.
• Handles visitors and calls with tact; routes matters to appropriate staff; exercises independent judgment.
• Coordinates inter-department communications; prepares reports and presentations for the executive cabinet member.

Skills

Secretarial support

Executive liaison

Time management

Confidentiality

MS Office

Education

High school diploma

Tools

Microsoft Office

Job description

Montebello Unified School District is seeking an Executive Assistant II to provide high-level secretarial and administrative support to an executive cabinet member in a confidential environment. You will coordinate with directors, prepare board materials, manage communications, and oversee scheduling.

The role requires handling sensitive information, drafting documents, and maintaining professional relations with Board members, staff, and the public across district departments.