Executive & Personal Assistant to General Manager – In Person

Amps-; Valparaiso (IN); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vendor discounts

Leadership exposure

Job summary

Amps & Volts Electric, Inc. in Valparaiso, Indiana, is seeking an Executive & Personal Assistant to directly support our General Manager.

This in-person role blends high-level administrative duties with personal assistance, acting as a trusted right hand to keep schedules, communications, and projects on track. You will manage calendars, travel, onboarding, records, and vendor coordination while maintaining confidentiality and adapting to changing priorities.

Qualifications

• Strong administrative, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, work independently, and meet deadlines.
• Experience managing calendars, emails, documents, spreadsheets, and digital records.
• Proficiency with common office technology and ability to learn new systems quickly.
• Excellent judgment, professionalism, discretion, and confidentiality.
• Valid driver’s license and acceptable driving record; background check and drug screening required.

Responsibilities

• Manage calendars, appointments, multiple email inboxes, meetings, travel arrangements, and important communications.
• Coordinate personal appointments, organize records, handle correspondence, and manage delegated tasks.
• Track deadlines, commitments, projects, and action items; proactively follow up.
• Assist with employee documentation, onboarding and offboarding, corporate records, and confidential matters.
• Research solutions, coordinate projects, prepare reports, and improve systems and processes.
• Utilize Microsoft 365 and AI productivity tools to streamline work and improve organization.
• Assist with administrative responsibilities involving other family-owned businesses.

Skills

Administrative skills

Organization

Communication

Problem solving

Independent work

Confidentiality

Tools

Microsoft 365

Outlook

Teams

SharePoint

QuickBooks

ClickUp

Job description

Amps & Volts Electric, Inc. in Valparaiso, Indiana, is seeking an Executive & Personal Assistant to directly support our General Manager.

This in-person role blends high-level administrative duties with personal assistance, acting as a trusted right hand to keep schedules, communications, and projects on track. You will manage calendars, travel, onboarding, records, and vendor coordination while maintaining confidentiality and adapting to changing priorities.