Executive/Personal Assistant to GM

Amps & Volts Electric Inc.; Valparaiso (IN); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vendor discounts

Leadership exposure

Job summary

Amps & Volts Electric, Inc. in Valparaiso, Indiana, is seeking an Executive & Personal Assistant to directly support our General Manager.

This in-person role blends high-level administrative duties with personal assistance, acting as a trusted right hand to keep schedules, communications, and projects on track. You will manage calendars, travel, onboarding, records, and vendor coordination while maintaining confidentiality and adapting to changing priorities.

Qualifications

• Strong administrative, organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, work independently, and meet deadlines.
• Experience managing calendars, emails, documents, spreadsheets, and digital records.
• Proficiency with common office technology and ability to learn new systems quickly.
• Excellent judgment, professionalism, discretion, and confidentiality.
• Valid driver’s license and acceptable driving record; background check and drug screening required.

Responsibilities

• Manage calendars, appointments, multiple email inboxes, meetings, travel arrangements, and important communications.
• Coordinate personal appointments, organize records, handle correspondence, and manage delegated tasks.
• Track deadlines, commitments, projects, and action items; proactively follow up.
• Assist with employee documentation, onboarding and offboarding, corporate records, and confidential matters.
• Research solutions, coordinate projects, prepare reports, and improve systems and processes.
• Utilize Microsoft 365 and AI productivity tools to streamline work and improve organization.
• Assist with administrative responsibilities involving other family-owned businesses.

Skills

Administrative skills

Organization

Communication

Problem solving

Independent work

Confidentiality

Tools

Microsoft 365

Outlook

Teams

SharePoint

QuickBooks

ClickUp

Job description

Executive/Personal Assistant to GM

Valparaiso, IN, United States of America

Full Time

Executive & Personal Assistant to the General Manager

Amps & Volts Electric, Inc. | Valparaiso, Indiana

Full-Time | $36,000–$56,000 Annually | In-Person

Are You the Person Who Keeps Everything Organized, Anticipates What's Next, and Makes Things Happen?

Are you naturally organized, resourceful, and someone who takes initiative without waiting to be asked? Do you enjoy solving problems, juggling priorities, and making life easier for the people you support?

If that sounds like you, we'd love to meet you!

Amps & Volts Electric, Inc., a growing, family-owned electrical service company in Northwest Indiana, is seeking an outstanding Executive & Personal Assistant to work directly with our General Manager, a member of our executive leadership and family ownership team.

This unique position combines executive business support with personal administrative assistance. You'll serve as a trusted right hand, managing important details, coordinating responsibilities, and ensuring priorities stay on track.

Your mission? Help keep our General Manager organized, prepared, and productive so she can focus on leading and growing the company.

What You'll Be Doing

Every day may look a little different! Your responsibilities will include:

• Executive Support: Manage calendars, appointments, multiple email inboxes, meetings, travel arrangements, and important communications.
• Personal Administrative Assistance: Coordinate personal appointments, organize records and paperwork, handle correspondence, assist with approved errands, and manage delegated personal administrative tasks.
• Organization & Follow-Through: Track deadlines, commitments, projects, and action items. Proactively follow up to ensure nothing falls through the cracks.
• HR & Corporate Administration: Assist with employee documentation, onboarding and offboarding coordination, corporate records, and confidential administrative matters.
• Projects & Research: Research solutions, coordinate special projects, prepare reports, and help improve systems and processes.
• Technology & Efficiency: Utilize Microsoft 365, business software, and AI productivity tools to streamline work and improve organization.
• Additional Business Support: Occasionally assist with administrative responsibilities involving other family-owned businesses.

You'll work closely with the General Manager while coordinating with other team members, vendors, and business contacts as needed.

This is a hands-on support position requiring independence and good judgment, not a general supervisory or department-management role.

What Makes You a Great Fit?

We're looking for someone who brings more than administrative experience. We're looking for the right mindset.

You'll thrive in this position if you:

• Are exceptionally organized and have an eye for even the smallest details.
• Take initiative and anticipate needs without waiting for instructions.
• Have a strong sense of ownership and accountability. If you say you'll do something, you follow through.
• Can independently prioritize competing responsibilities and keep projects moving.
• Are naturally curious, resourceful, and enjoy figuring things out.
• Communicate professionally, confidently, and respectfully.
• Exercise excellent judgment and understand the importance of confidentiality, including sensitive business and personal information.
• Adapt easily when priorities change and remain calm under pressure.
• Embrace technology and enjoy discovering more efficient ways to work.
• Actively seek opportunities to learn, improve your skills, and grow professionally.
• Take genuine pride in being someone others can count on.

Most importantly, you're someone who sees what needs to be done and takes action.

Required Qualifications

• Strong administrative, organizational, communication, and problem-solving skills.
• Demonstrated ability to manage competing priorities, work independently, and meet deadlines.
• Experience managing calendars, emails, documents, spreadsheets, and digital records.
• Proficiency with common office technology and the ability to learn new systems quickly.
• Excellent judgment, professionalism, discretion, and the ability to maintain confidentiality.
• Valid driver's license, acceptable driving record, and insurance appropriate for authorized business driving when required.
• Successful completion of a pre-employment background check and drug screening is required, in accordance with applicable laws and company policy.

Preferred Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or in a comparable role. Candidates with relevant transferable skills are encouraged to apply.
• Experience with Microsoft 365, Outlook, Teams, SharePoint, QuickBooks, ClickUp, and HR software.
• Familiarity with ChatGPT or other AI productivity tools.
• Experience with HR administration, corporate recordkeeping, bookkeeping, and financial documentation.
• Experience developing or improving administrative systems, processes, and workflows.

What We Offer

• Competitive Compensation: $36,000–$56,000 annually, based on qualifications and experience, paid hourly (approximately $17.31–$26.92 per hour at 40 hours per week).
• Full-time employment, generally 40 hours per week.
• Health, dental, and vision insurance options.
• Company-paid life insurance and optional supplemental benefits.
• Paid time off and holidays.
• Company-matched retirement plan beginning in 2027.
• Professional development opportunities and tuition reimbursement.
• Friends & Family Discounts and available vendor discounts.
• The opportunity to work closely with company leadership and make a meaningful impact in a growing business.

Work Location & Schedule

This is an in-person position in Valparaiso, Indiana, working between our company's main office and the General Manager's home office.

The schedule is generally Monday through Friday, with occasional flexibility required for schedule adjustments, special projects, and time-sensitive responsibilities.

Occasional approved errands and business travel, potentially including overnight or international trips, may be required. Approved travel and mileage expenses are handled according to company policy.

Why Join Amps & Volts Electric?

We're a family-owned company committed to providing outstanding service while building a team of people who genuinely care about doing things the right way.

Our HEART Core Values guide how we work:

H – Honesty
E – Excellence
A – Accountability
R – Results-Driven
T – Teamwork

We believe great employees make great companies. We value people who bring ideas, take responsibility, support one another, and continually strive to become better at what they do.

If you're looking for an opportunity where your organizational abilities, initiative, and dedication will be valued, this could be the position you've been looking for.

Amps & Volts Electric, Inc. is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs without unlawful discrimination.