Executive Admin Assistant — In‑Office, High‑Impact Support

Talentify; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Talentify is seeking an Executive Assistant to support the Indiana Market, including the Market Manager and Head of Investments. This role requires discretion, strong communication, and the ability to manage complex calendars and travel for a 20-executive team.

Applicants should have at least five years of administrative experience, exceptional organization, and proficient Microsoft Office skills. Note: five days in-office; hybrid options are not available.

Qualifications

• At least five years of administrative experience.
• Discretion and good judgment in confidential situations.
• Strong interpersonal, written, and oral communication skills.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority.
• Coordinate internal and external meetings logistics.
• Arrange and coordinate domestic and international travel.
• Organize events including catering and transportation.
• Process invoices and T&E expense claims per policies.
• Assist with staff onboarding and off-boarding workflows.
• Produce professional emails and messages to executives.
• Maintain department documents and org charts.
• Handle routine tasks proactively and flag delays.
• Edit spreadsheets and presentations for client meetings.

Skills

Administrative exper

Organizational skills

Discretion & judgment

Interpersonal communication

Microsoft Office

Telephone etiquette

Education

College degree preferred

Tools

Microsoft Office

Job description

Talentify is seeking an Executive Assistant to support the Indiana Market, including the Market Manager and Head of Investments. This role requires discretion, strong communication, and the ability to manage complex calendars and travel for a 20-executive team.

Applicants should have at least five years of administrative experience, exceptional organization, and proficient Microsoft Office skills. Note: five days in-office; hybrid options are not available.