Hybrid Executive Assistant to VP & GM, High Performance

4142 Evonik Corporation_4142; Allentown (Lehigh County); On-site; USD 42,000 - 68,000; Full time

Job summary

Evonik Corporation in Allentown, PA is seeking a proactive Administrative Assistant to support the VP & GM, High Performance Americas. You will manage calendars, coordinate meetings, travel, and prepare polished presentations and materials for leadership.

The role covers site administration, purchasing, onboarding/offboarding, and event planning, with onsite work approx. four days per week. You’ll partner with senior leaders and cross-functional teams to keep priorities aligned.

Qualifications

• 5–10 years of administrative or executive support experience in a corporate environment.
• Ability to learn quickly, take initiative, and operate independently.
• Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and experience.
• Strong PowerPoint and Excel skills, along with proficiency in Outlook, Word, Teams, and SharePoint.
• Experience with SAP, Ariba, Concur, Workday, or similar tools is helpful but not required.
• Excellent organization and follow-through, with the ability to manage multiple priorities and meet deadlines without frequent reminders.

Responsibilities

• Provide direct administrative support to the VP & GM, High Performance Americas, including calendar management, meeting coordination, travel arrangements, Outlook support, and preparation of presentations, spreadsheets, organizational charts, reports, and other business materials.
• Help track important deadlines and follow up with team members on outstanding actions and requested information.
• Act as a trusted point of coordination for leadership.
• Help manage competing requests, protect leadership time, recognize changing priorities, and professionally redirect requests when appropriate.
• Handle confidential and sensitive information with a high level of discretion.
• Support the High Performance Americas organization and Allentown site with visitor coordination, meetings, onboarding and offboarding activities, employee and contractor support, customer communications, mail and packages, and other day-to-day administrative needs.
• Coordinate purchasing and supply activities for employees in Allentown and throughout the region.
• Support invoice processing, goods receipts, purchasing transactions, and troubleshooting using systems such as Ariba, SAP, Concur, Invoice Payment, Procurement Card, and related tools.
• Plan and coordinate customer meetings, workshops, training sessions, team-building activities, and other internal and external events.
• Manage logistics including meeting space, catering, audio/visual needs, invitations, RSVPs, transportation, accommodations, and supplies.
• Maintain regional contract information for the High Performance and Coating Additives businesses, including contract entries and expiration tracking.
• Partner with other Administrative Assistants and provide additional leadership or site support when business priorities require it.

Skills

PowerPoint

Excel

Outlook

Word

Teams

SharePoint

SAP

Ariba

Concur

Workday

Education

Associate’s or Bachelor’s degree preferred

Tools

PowerPoint

Excel

Outlook

Word

Teams

SharePoint

SAP

Ariba

Concur

Workday

Job description

Evonik Corporation in Allentown, PA is seeking a proactive Administrative Assistant to support the VP & GM, High Performance Americas. You will manage calendars, coordinate meetings, travel, and prepare polished presentations and materials for leadership.

The role covers site administration, purchasing, onboarding/offboarding, and event planning, with onsite work approx. four days per week. You’ll partner with senior leaders and cross-functional teams to keep priorities aligned.