Administrative Coordinator

Gainor Staffing; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance with only $1 employee contribution

4 weeks PTO

Free Equinox membership

Job summary

A leading staffing agency in New York City is seeking an experienced Administrative Coordinator. This role focuses on creating a welcoming environment for visitors, supporting executive leadership, and managing daily office operations. Ideal candidates should have over 2 years of experience in corporate services or hospitality, with strong organizational and communication skills. Responsibilities include visitor coordination, travel management, and event support. The annual salary ranges from $75,000 to $85,000, with excellent benefits including a low-cost health insurance plan and paid time off.

Qualifications

• Must have at least 2 years of experience in relevant fields.
• Excellent communication skills are essential.
• Ability to manage multiple office tasks efficiently.

Responsibilities

• Coordinate visitor flow at the front desk for a friendly experience.
• Assist in managing travel and expense reporting.
• Oversee daily food deliveries and pantry supplies.
• Support day-to-day office operations and events.

Skills

2+ years of experience in high-end corporate services or hospitality

Strong verbal and written communication skills

Organized and proactive

Welcoming and approachable

Job description

An industry leader incutting-edgetechnology and infrastructure solutions is seeking a detail-oriented Administrative Coordinator to join the team in New York City.

Who You Are

• You have 2+ years of experience in high-end corporate services or hospitality
• Energetic, approachable, and naturally welcoming to guests and colleagues
• Polished communicator with strong verbal and written skills
• Organized, proactive, and comfortable juggling a variety of office needs

What You’ll Do

• Coordinate visitor flow at the front desk and ensure a smooth, friendly arrival experience
• Assist executive leadership with administrative projects as needed
• Manage travel and expense reporting
• Oversee daily food deliveries and maintain pantry and coffee supplies
• Support day-to-day office operations, including general upkeep of shared spaces and the kitchen
• Provide support for events, including company gatherings and celebrations

What Success Looks Like

• Office visitors consistently feel welcomed and well-supported
• Leadership and employees can rely on smooth, organized administrative support
• The office remains well-stocked, orderly, and ready for daily operations
• Events and onboarding activities run seamlessly with strong attention to detail

Salary Range: $75,000 – 85,000 annually, based on experience

Benefits: Healthinsurance (only $1 employee contribution!), 4 weeks PTO, free Equinox membership, and more!

Location: New York, NY – Fully on site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.