Facilities/Office Coordinator

Gainor Staffing; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Gainor Staffing, a dynamic financial advisory firm, is seeking a Facilities/Office Coordinator to enhance operations and elevate the office experience. The role demands a detail-oriented, tech-savvy professional adept at managing multiple tasks, ensuring an efficient and welcoming environment for both clients and employees.

Qualifications

• Proactive and polished professional who thrives in a fast-paced, client-facing environment.
• Experience supporting cross-functional teams, including HR and IT.
• Natural communicator bringing warmth, professionalism, and reliability.

Responsibilities

• Serve as the first point of contact for clients and guests.
• Manage day-to-day office operations including mail handling and vendor coordination.
• Support onboarding and offboarding processes.

Skills

Organizational skills

Attention to detail

Communication

Tech-savvy

Multi-tasking

Tools

Microsoft Office

Job description

Adynamic and growing financial advisory firm is on a mission to help clients achieve their most ambitious financial goals. Since 1995, it has built a reputation for independence, innovation, and deep client relationships, now managing over $29 billion in assets. Behind the scenes, a dedicated team ensures that every aspect of the workplace reflects the firm’s high standards. They are seeking a Facilities/Office Coordinator to support daily operations and elevate the employee and client experience. This role offers a unique opportunity to contribute to a firm that consistently sets the bar for excellence.Who You Are

• A proactive and polished professional who thrives in a fast-paced, client-facing environment

• Known for your attention to detail, organizational skills, and ability to juggle multiple priorities with ease

• Comfortable being the go-to person for office operations, vendor coordination, and team support

• Tech-savvy with strong Microsoft Office skills and a knack for learning new systems quickly

• A natural communicator who brings warmth, professionalism, and reliability to every interaction

• Experienced in supporting cross-functional teams, including HR and IT

What You’ll Do

• Serve as the first point of contact for clients and guests, ensuring a welcoming and professional experience

• Manage day-to-day office operations, including mail handling, supply stocking, and vendor coordination

• Maintain shared spaces to reflect a high standard of cleanliness

• Set up and break down conference rooms for meetings

• Support onboarding and offboarding processes, including access management and welcome kits

• Liaise with building management and external vendors for maintenance, repairs, and service requests

• Assist with internal events, office moves, and special projects as needed

What Success Looks Like

• Visitors and team members consistently experience a well-run, welcoming, and professional office environment

• Office operations run smoothly, with minimal disruption and maximum efficiency

• New hires feel supported and set up for success from day one

• Facilities issues are resolved quickly and proactively, thanks to your coordination and follow-through

• You’re seen as a dependable, resourceful team member who keeps things running behind the scenes

Salary Range: $50,000 - $65,000 annually, based on experienceLocation: New York, NY – fully on siteGainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.