Executive Assistant Office Manager

Gainor Staffing; New York (NY); On-site; USD 41,328 - 48,216; Full time

Job summary

A staffing agency in New York is seeking an Executive Assistant/Office Manager to manage the CEO's calendar, prepare expense reports, and oversee office logistics. This temporary full-time role requires 3+ years of relevant experience, proficiency in Microsoft Office, and excellent organizational skills. The position offers a pay rate of $30-35 per hour, fully on-site in Manhattan.

Qualifications

• 3+ years’ experience as an Executive Assistant supporting senior leaders.
• Tech savvy and proficient in Microsoft Office Suite.
• Dedicated to detail, with excellent communications and organizational skills.

Responsibilities

• Manage calendar and meeting scheduling for the CEO.
• Prepare and submit detailed expense reports.
• Arrange travel and logistics.
• Answer phones and screen calls.
• Manage office inventory and order supplies.
• Coordinate office events.

Skills

Experience as an Executive Assistant supporting senior leaders

Proficient in Microsoft Office Suite

Ability to prioritize and manage competing priorities

Excellent communications and organizational skills

Interest in fitness and nutrition

Job description

Our client, a company that manages multiple popular fitness nutrition products, is seeking an Executive Assistant/Office Manager to join the team on a temporary basis. The position is fully on site at their office in the Garment District of Manhattan.

Job Details

• Manage calendar and meeting scheduling for the CEO
• Prepare and submit detailed expense reports
• Arrange travel and logistics
• Answer phones, screen and route calls, and take detailed messages
• Manage office inventory, order supplies, and coordinate with vendors
• Liaise with IT regarding technology and equipment
• Manage office budget and create reports
• Coordinate with maintenance and building management
• Plan and coordinate office events
• Pay Rate: $30-35 per hour
• Time Commitment: Temporary, full time, with an assignment length of approximately 30 days

Skills and Qualifications

• Interest in fitness and nutrition, a plus!
• 3+ years’ experience as an Executive Assistant supporting senior leaders
• You are a high-energy go-getter committed to “making it work!”
• Tech savvy and proficient in Microsoft Office Suite
• Strong ability to prioritize and manage competing priorities
• Dedicated to detail, with excellent communications, and organizational skills
• Highly responsible, with proven ability to maintain confidentiality and discretion

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.