Office Assistant

Gainor Staffing; Princeton (NJ); On-site; USD 60,000 - 65,000; Full time

Job summary

A prestigious hedge fund's Family Office is seeking an experienced Office Assistant in Princeton, NJ. The role involves managing calls, coordinating events, and performing administrative tasks. Ideal candidates will have 2+ years of relevant experience, a college degree, and strong integrity.

Qualifications

• 2+ years’ experience in an administrative/office support role.
• Family office or financial services office experience preferred.
• Valid driver’s license required.

Responsibilities

• Answer phones and manage inquiries.
• Assist with meetings and event coordination.
• Perform general administrative tasks and data entry.

Skills

Organized

Detail-oriented

Tech savvy

Collaborative

Integrity

Education

College degree

Tools

Microsoft Office Suite

Job description

Our client is the Family Office of the founder of a prestigious hedge fund. They are seeking an experienced Office Assistant to join the team. This position is fully on-site in Princeton, New Jersey.

Job Details

1. Answer phones, route calls with discretion, and manage inquiries.
2. Assist with meetings and event coordination, including vendor management.
3. Perform general administrative tasks and data entry, including expense reporting.
4. Provide backup support for Executive Administrative Assistants.
5. Manage office inventory and order supplies in cooperation with Facilities.
6. Assist with ad-hoc projects and day-to-day responsibilities, as necessary.
7. Handle sensitive information with utmost discretion and confidentiality.
8. Salary: $60-65k annually, based on experience.

Skills & Qualifications

1. College degree preferred.
2. Valid driver’s license required.
3. 2+ years’ experience in an administrative/office support role.
4. Family office or financial services office experience, highly preferred.
5. Highest level of integrity and commitment to confidentiality.
6. Tech savvy and proficient in Microsoft Office Suite.
7. Highly collaborative, organized, and detail-oriented.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.