Executive Operations Associate - Calendar & Admin Support

AppleOne Employment Services; Jacksonville (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

AppleOne Employment Services in Jacksonville, FL is seeking an Operations Associate to provide high-quality administrative and operational support to executive leadership and internal teams. This temporary, full-time opportunity is ideal for a highly organized and proactive professional who enjoys managing details, coordinating priorities, and helping an office run efficiently.

You will manage calendars and meetings, prepare executive materials, coordinate board activities and support daily

Qualifications

• 1+ year experience in administrative support, executive assistance, operations, or related roles.
• Proficiency with Microsoft 365, Outlook and Microsoft Teams.
• Strong written and verbal communication skills.
• Exceptional organizational, time-management and follow-through skills.
• Attention to detail and ability to manage competing priorities independently.
• Professional judgment and discretion when handling sensitive information.

Responsibilities

• Manage executive calendars, meetings, scheduling, travel arrangements and follow-up items.
• Prepare agendas, correspondence, presentations, reports and other executive materials.
• Coordinate Board and committee meetings, including scheduling and administrative support.
• Support day-to-day office operations, vendor coordination and internal processes.
• Assist with special projects, operational initiatives and process improvements.
• Handle confidential information with professionalism and discretion.

Skills

Communication

Organization

Time management

Attention to detail

Discretion

Proactive mindset

Tools

Microsoft 365

Outlook

Microsoft Teams

Job description

AppleOne Employment Services in Jacksonville, FL is seeking an Operations Associate to provide high-quality administrative and operational support to executive leadership and internal teams. This temporary, full-time opportunity is ideal for a highly organized and proactive professional who enjoys managing details, coordinating priorities, and helping an office run efficiently.

You will manage calendars and meetings, prepare executive materials, coordinate board activities and support daily