Operations Associate

AppleOne Employment Services; Jacksonville (FL); On-site; USD 20,000 - 29,000; Full time

Job summary

AppleOne Employment Services in Jacksonville, FL is seeking an Operations Associate to provide high-quality administrative and operational support to executive leadership and internal teams. This temporary, full-time opportunity is ideal for a highly organized and proactive professional who enjoys managing details, coordinating priorities, and helping an office run efficiently.

You will manage calendars and meetings, prepare executive materials, coordinate board activities and support daily

Qualifications

• 1+ year experience in administrative support, executive assistance, operations, or related roles.
• Proficiency with Microsoft 365, Outlook and Microsoft Teams.
• Strong written and verbal communication skills.
• Exceptional organizational, time-management and follow-through skills.
• Attention to detail and ability to manage competing priorities independently.
• Professional judgment and discretion when handling sensitive information.

Responsibilities

• Manage executive calendars, meetings, scheduling, travel arrangements and follow-up items.
• Prepare agendas, correspondence, presentations, reports and other executive materials.
• Coordinate Board and committee meetings, including scheduling and administrative support.
• Support day-to-day office operations, vendor coordination and internal processes.
• Assist with special projects, operational initiatives and process improvements.
• Handle confidential information with professionalism and discretion.

Skills

Communication

Organization

Time management

Attention to detail

Discretion

Proactive mindset

Tools

Microsoft 365

Outlook

Microsoft Teams

Job description

Job Summary

A mission-driven organization in Jacksonville, FL is seeking an Operations Associate to provide high-quality administrative and operational support to executive leadership and internal teams. This temporary, full-time opportunity is ideal for a highly organized and proactive professional who enjoys managing details, coordinating priorities, and helping an office run efficiently.

Key Responsibilities

• Manage executive calendars, meetings, scheduling, travel arrangements, and follow-up items.
• Prepare agendas, correspondence, presentations, reports, and other executive materials.
• Coordinate Board and committee meetings, including scheduling, preparation, and administrative support.
• Support day-to-day office operations, administrative systems, vendor coordination, and internal processes.
• Assist with special projects, operational initiatives, and process improvements.
• Handle confidential information with professionalism, discretion, and attention to detail.

Compensation and Benefits

• Pay: $18.00 per hour.
• Schedule: Full-time, Monday through Friday.
• Position type: Temporary, 1-month assignment with potential to extend.
• Work arrangement: 100% onsite.
• Location: Jacksonville, FL 32202.
• Start date: ASAP.

Required Qualifications and Skills

• Provide administrative support to executive leadership and internal teams.
• Coordinate calendars, meetings, travel, agendas, and executive materials.
• Support Board and committee meeting preparation and follow-up.
• Assist with office operations, vendor coordination, and special projects.
• 1 or more years of experience in administrative support, executive assistance, operations, or a related role.
• Proficiency with Microsoft 365, Outlook, and Microsoft Teams.
• Strong written and verbal communication skills.
• Exceptional organizational, time-management, and follow-through skills.
• Excellent attention to detail and ability to manage competing priorities independently.
• Professional judgment and discretion when handling sensitive or confidential information.
• Proactive mindset with the ability to anticipate needs, take initiative, and improve processes.

Preferred Qualifications

• Experience supporting executive leadership, Board meetings, or committee coordination.
• Prior experience in a nonprofit, mission-driven, professional services, or office operations environment.
• Ability to adapt quickly in a temporary assignment and contribute immediately.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.