Executive Admin Assistant – Fast-Paced, Global Calendar

Apple Inc.; Austin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Apple Inc. Store Online is looking for an Administrative Assistant to support the Quality and Commercial Programs teams.

You’ll serve as a trusted partner to leaders, connecting teams and managing critical information to keep our organization running smoothly within Apple Store Online. In this role you’ll anticipate leaders’ needs, manage complex calendars, coordinate travel and expenses, and help plan meetings and events.

Qualifications

• 3+ years of experience providing administrative support to senior leaders or executives, including calendar management and prioritization, event planning, travel logistics, expense reporting and project management
• Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
• Experience drafting written communications and delivering verbal updates to leadership and cross-functional teams with keen attention to detail

Responsibilities

• Manage assigned leader’s management systems, consisting of highly complex calendars that often require frequent rescheduling
• Coordinate travel arrangements, visa requirements and expense reporting
• Oversee scheduling and logistics for shared meeting and conference rooms
• Support employee engagement initiatives in partnership with local Administrative Assistants and the ASO Business Planning team
• Coordinate offsite events and key meeting logistics, tracking dates and details to keep teams aligned
• Arrange meals or refreshments when leaders are unable to step away

Skills

Calendar management

Travel logistics

Event planning

Project management

Communication

Tools

Keynote

Numbers

Calendar

Job description

Apple Inc. Store Online is looking for an Administrative Assistant to support the Quality and Commercial Programs teams.

You’ll serve as a trusted partner to leaders, connecting teams and managing critical information to keep our organization running smoothly within Apple Store Online. In this role you’ll anticipate leaders’ needs, manage complex calendars, coordinate travel and expenses, and help plan meetings and events.