Operations & Executive Assistant Manager

Socket.dev; Jacksonville (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

Health insurance

401(k) with match

Paid holidays

PTO

Job summary

Jacksonville Public Education Fund seeks an Associate/Manager of Operations & Executive Assistant to support office operations and executive leadership. You will manage calendar, travel, records, and board materials, while ensuring processes run smoothly in a fast-paced nonprofit environment.

As a primary office contact, you will coordinate with staff, donors, vendors, and partners, helping the organization advance its strategic goals and maintain strong internal controls and professional,

Qualifications

• Associate degree or higher preferred.
• 2+ years of administrative, executive support or office operations experience.
• Experience managing complex schedules and high‑level relationships.
• Non‑profit experience preferred.
• Experience supporting an executive is preferred but not required.

Responsibilities

• Support the President and VP with scheduling and travel.
• Maintain office systems and vendor relations.
• Assist with board logistics and meeting materials.
• Handle records and prepare briefing materials.
• Coordinate events and staff retreats.

Skills

Organizational skills

Communication

Microsoft 365

Discretion

Multi-tasking

Problem-solving

Education

Associate degree or higher

Bachelor’s degree preferred

Tools

Microsoft 365

Adobe Acrobat Pro

CRM systems

Job description

Jacksonville Public Education Fund seeks an Associate/Manager of Operations & Executive Assistant to support office operations and executive leadership. You will manage calendar, travel, records, and board materials, while ensuring processes run smoothly in a fast-paced nonprofit environment.

As a primary office contact, you will coordinate with staff, donors, vendors, and partners, helping the organization advance its strategic goals and maintain strong internal controls and professional,