Executive Assistant

AppleOne Employment Services; United States; On-site; USD 35,817 - 38,572; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading employment agency is seeking an Executive Account Manager to support senior leadership in a structured professional environment. This role involves managing calendars, scheduling meetings, and coordinating logistics while requiring strong organizational and communication skills. The ideal candidate will have experience in executive support and proficiency in Microsoft Office. Benefits include medical and vision insurance, along with a 401(k). This is a mid-senior level full-time position with long-term potential.

Qualifications

• Proven experience in an administrative or executive support role.
• Ability to manage multiple priorities with accuracy and professionalism.
• Experience with ERP, procurement, or travel systems is a plus.

Responsibilities

• Managing executive calendars and scheduling meetings.
• Preparing and maintaining documents, records, and files.
• Coordinating travel arrangements and processing reimbursements.

Skills

Organizational skills

Attention to detail

Communication (written and verbal)

Microsoft Office Suite

Job description

Executive Account Manager | AppleOne | Helping Companies Grow & Professionals Thrive with Hiring Made Human

Executive Administrative Assistant

Downtown Columbia Area | Onsite, Full-Time

Pay Rate: $26–$28 per hour

Schedule: 37.5 hours per week (8:30am to 5pm)

Why This Role?

This is an excellent opportunity for a seasoned administrative professional who enjoys supporting senior leadership and being at the center of organizational operations. You’ll work in a professional, structured environment where your attention to detail, organizational skills, and ability to anticipate needs will truly make an impact. If you thrive in fast‑paced settings, value professionalism, and enjoy variety in your day, this role offers long‑term potential and stability.

What You’ll Do

• Managing executive calendars, scheduling meetings, and coordinating logistics
• Preparing, organizing, and maintaining documents, records, and files
• Creating and tracking procurement‑related requests and documentation
• Coordinating travel arrangements and processing travel reimbursements
• Taking detailed notes during leadership meetings and distributing summaries promptly
• Serving as a professional point of contact for internal and external inquiries
• Assisting with department‑wide initiatives, meetings, and staff events
• Collaborating with other administrative professionals to support daily operations
• Learning organizational systems and processes quickly and proactively

What We’re Looking For

• Proven experience in an administrative or executive support role
• Ability to manage multiple priorities with accuracy and professionalism
• Strong organizational skills and exceptional attention to detail
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Comfort working in a structured environment with established processes
• Willingness and ability to learn new systems and procedures quickly

Experience with ERP, procurement, or travel systems is a plus, but not required for candidates who are adaptable and quick learners.

Preferred Background (Nice to Have)

• Experience supporting senior or executive leadership
• Exposure to media, communications, or similarly fast‑paced industries
• Project coordination or operational support experience
• Background in government, higher education, or large organizations
• Proactive, reliable, and highly organized
• Discreet and professional when handling sensitive information
• Service‑oriented with strong interpersonal skills
• Confident working independently while collaborating with a team
• Flexible and willing to support where needed
• 100% onsite position
• Collaborative team with training and support provided
• Professional environment with long‑term potential

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative and Customer Service

Industries: Government Administration and Government Relations Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)