Executive Operations & Admin Support Specialist

Imagine One Technology & Management, Ltd; Lexington Park (MD); On-site; USD 80,000 - 90,000; Full time

Job summary

Imagine One Technology & Management, Ltd seeks an Administrative Assistant/Operations Support in Lexington Park, MD to support the PMA-201 Operations Team. The role includes managing executive calendars, handling complex administrative tasks, and coordinating with program leadership in a fast-paced DoD environment.

Responsibilities cover internal/external tasking, DR Planner correspondence, emergency response coordination, and space management in B2272.

Qualifications

• Proficiency in Microsoft Office 365 Suite.
• DTS Experience (Knowledge of Joint Travel Regulations).
• DoD and Navy correspondence.
• Strong time management and organizational skills.

Responsibilities

• Performs complex administrative functions in an extremely fast paced environment.
• Manages and processes internal and external tasking.
• Performs routine clerical and administrative functions.
• Formulating correspondence within Document Routing (DR) Planner.
• Assists with Executive Calendar Scheduling.
• POC for Emergency Responses for B2272, Rm 251 to include muster/recall list/seating charts for the Program Office.
• Updates ORG charts.
• Order and pick up name plates as needed.
• Manage the NAVAIR Reservation System for Leadership (to include Executive Functions and Functionals).
• Place trouble tickets with B2272 Facilities Office for all necessary repairs or improvements to Rm 251 spaces.
• Assist the Security Coordinator with classified material as needed.
• Assisting with opening and closing SIPR SPACE within PMA-201 (B2272, Rm 251) as needed.
• Assist with ordering office supplies.
• Order Military name tags and flight suit patches.
• Lead Front Office Events within B2272 Rm 251 spaces.
• Manage Geedunk to include restocking and managing the expenditures report.
• Assist with DTS needs for leadership
• Assist with processing Public Release Requests
• Ensures program office spaces are clean and professional
• Requires polished demeanor and sense of decorum. Position requires interfacing with prominent NAVAIR senior leadership and industry representatives
• Perform other job-related tasks as needed

Skills

Microsoft Office 365 Suite

DTS Experience

DoD/Navy correspondence

Time management

Organizational skills

Education

High School Diploma or GED

Associate’s degree desired

Job description

Imagine One Technology & Management, Ltd seeks an Administrative Assistant/Operations Support in Lexington Park, MD to support the PMA-201 Operations Team. The role includes managing executive calendars, handling complex administrative tasks, and coordinating with program leadership in a fast-paced DoD environment.

Responsibilities cover internal/external tasking, DR Planner correspondence, emergency response coordination, and space management in B2272.