Administrative Assistant

Imagine One Technology & Management, Ltd; Lexington Park (MD); On-site; USD 80,000 - 90,000; Full time

Job summary

Imagine One Technology & Management, Ltd seeks an Administrative Assistant/Operations Support in Lexington Park, MD to support the PMA-201 Operations Team. The role includes managing executive calendars, handling complex administrative tasks, and coordinating with program leadership in a fast-paced DoD environment.

Responsibilities cover internal/external tasking, DR Planner correspondence, emergency response coordination, and space management in B2272.

Qualifications

• Proficiency in Microsoft Office 365 Suite.
• DTS Experience (Knowledge of Joint Travel Regulations).
• DoD and Navy correspondence.
• Strong time management and organizational skills.

Responsibilities

• Performs complex administrative functions in an extremely fast paced environment.
• Manages and processes internal and external tasking.
• Performs routine clerical and administrative functions.
• Formulating correspondence within Document Routing (DR) Planner.
• Assists with Executive Calendar Scheduling.
• POC for Emergency Responses for B2272, Rm 251 to include muster/recall list/seating charts for the Program Office.
• Updates ORG charts.
• Order and pick up name plates as needed.
• Manage the NAVAIR Reservation System for Leadership (to include Executive Functions and Functionals).
• Place trouble tickets with B2272 Facilities Office for all necessary repairs or improvements to Rm 251 spaces.
• Assist the Security Coordinator with classified material as needed.
• Assisting with opening and closing SIPR SPACE within PMA-201 (B2272, Rm 251) as needed.
• Assist with ordering office supplies.
• Order Military name tags and flight suit patches.
• Lead Front Office Events within B2272 Rm 251 spaces.
• Manage Geedunk to include restocking and managing the expenditures report.
• Assist with DTS needs for leadership
• Assist with processing Public Release Requests
• Ensures program office spaces are clean and professional
• Requires polished demeanor and sense of decorum. Position requires interfacing with prominent NAVAIR senior leadership and industry representatives
• Perform other job-related tasks as needed

Skills

Microsoft Office 365 Suite

DTS Experience

DoD/Navy correspondence

Time management

Organizational skills

Education

High School Diploma or GED

Associate’s degree desired

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Administrative Lexington Park, MD, US

3 days ago Requisition ID: 1275

Salary Range: $80,000.00 To $90,000.00 Annually

Imagine One is now hiring an Administrative Assistant/Operations Support who will be responsible and accountable to the PMA-201 Operations Team to include parallel support to the Senior Management Analyst for administrative support within the Precision Strike Weapons program office and additional tasking as requested.

The Administrative Assistant will provide vital support to PMA-201 Operations Team.

• Performs complex administrative functions in an extremely fast paced environment
• Manages and processes internal and external tasking
• Performs routine clerical and administrative functions
• Formulating correspondence within Document Routing (DR) Planner
• Assists with Executive Calendar Scheduling
• POC for Emergency Responses for B2272, Rm 251 to include muster/recall list/seating charts for the Program Office
• Updates ORG charts
• Order and pick up name plates as needed
• Manage the NAVAIR Reservation System for Leadership (to include Executive Functions and Functionals)
• Place trouble tickets with B2272 Facilities Office for all necessary repairs or improvements to Rm 251 spaces
• Assist the Security Coordinator with classified material as needed
• Assisting with opening and closing SIPR SPACE within PMA-201 (B2272, Rm 251) as needed
• Assist with ordering office supplies
• Order Military name tags and flight suit patches
• Lead Front Office Events within B2272 Rm 251 spaces
• Manage Geedunk to include restocking and managing the expenditures report
• Assist with DTS needs for leadership
• Assist with processing Public Release Requests
• Ensures program office spaces are clean and professional
• Requires polished demeanor and sense of decorum. Position requires interfacing with prominent NAVAIR senior leadership and industry representatives
• Perform other job-related tasks as needed

Desired experience includes:

• Proficiency in Microsoft Office 365 Suite (MS Teams, SharePoint Online, Word, Excel, PowerPoint, etc.)
• DTS Experience (Knowledge of Joint Travel Regulations)
• DoD and Navy Correspondence
• Time management and organizational skills (Flexibility in management of changing requirements)

Education

High School Diploma or General Equivalency Diploma is required. An associate’s degree from an accredited college or university is desired.

Imagine One offers a full package of benefits and competitive salary, excellent group medical, vision, and dental programs. 401K savings plan; $4K annual tuition reimbursement ($5K if pursuing master’s degree); employee training, development, and education programs; profit sharing; advancement opportunities; and much more!

ISO 9001:2015, ISO 20000-1:2018, ISO 27001:2022
CMMI Development and Services - Maturity Level 3
CMMC Level 2 (C3PAO)
An Employee-Owned Business