Executive Operations Coordinator

Axle; Bethesda (MD); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays

401K match up to 5%

Educational Benefits for Career Growth

Employee Referral Bonus

Flexible Spending Accounts: Healthcare

Parking Reimbursement Account (PRK)

Dependent Care Assistant Program (DCAP

Transportation Reimbursement Account (

Job summary

Axle in Bethesda, MD is seeking an Executive Operations Coordinator to provide comprehensive administrative and operational support to senior leadership. You will manage complex calendars, coordinate meetings and travel, and drive process improvements to boost organizational efficiency.

Core responsibilities include executive communications, meeting planning, minutes, agendas, and prep materials; supervising special projects; and serving as the primary liaison with internal and external partners

Qualifications

• Minimum five years supporting senior executives in a complex environment.
• Experience coordinating executive calendars with numerous stakeholders.
• Proven skill in preparing executive correspondence, summaries, and briefing materials.
• Experience developing presentations, reports, and tracking systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Executive calendar management for one or more principals with shifting priorities.
• Coordinate internal and external senior-leader meetings and logistics.
• Prepare daily/weekly calendar briefings and logistics requirements.
• Coordinate conference rooms, hybrid meeting logistics and platforms.
• Draft, edit, and transmit executive correspondence and requests.
• Develop meeting intake processes, templates, and tracking systems.
• Attend meetings to record minutes and summarize actions.
• Prepare agendas, briefing materials, and attendee lists.
• Travel coordination and liaison with stakeholders.
• Coordinate special projects, timelines, and documentation.
• Develop SOPs, workflows, and guidance to improve efficiency.
• Maintain administrative files and dashboards; support leadership with reporting.

Skills

Executive calendar management

Executive communications and

Meeting planning coordination

Meeting minutes and summaries

Organizational planning

Project coordination

Process improvement

Relationship management

Executive briefing preparation

Analytical and problem-solving

Records management

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.

Four (4) years of executive support experience may substitute for a bachelor's degree

Tools

Microsoft Outlook, Teams, Word, Excel, PowerPoint

SharePoint

Adobe Acrobat

Job description

Axle in Bethesda, MD is seeking an Executive Operations Coordinator to provide comprehensive administrative and operational support to senior leadership. You will manage complex calendars, coordinate meetings and travel, and drive process improvements to boost organizational efficiency.

Core responsibilities include executive communications, meeting planning, minutes, agendas, and prep materials; supervising special projects; and serving as the primary liaison with internal and external partners