Executive Office Manager & CEO Liaison (Hybrid NY)

InfoTrack US, Inc.; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) Match

Medical, Dental, & Vision Insurance

Employer-funded Short/Long-Term Dis/AD

Life Insurance

20 Days PTO

11 Paid Holidays

Be Me Time

Matching Gift Program

Job summary

InfoTrack US, Inc. in New York City is seeking an Office Manager / Personal Assistant to the CEO to ensure smooth day-to-day operations and provide high-level executive support. The role requires managing the CEO’s calendar, travel, communications, and vendor relations in a fast-paced technology environment.

This hybrid position requires in-office work a minimum of three days per week in NYC, with responsibilities across scheduling, travel coordination, and strategic project support.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 3+ years of experience supporting C-suite executives.
• Experience as an Office Manager, Executive Assistant, and/or Personal Assistant.

Responsibilities

• Manage daily office operations and vendor relationships.
• Coordinate onboarding logistics and office events.
• Manage the CEO’s complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions and deliverables.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.
• Handle confidential and sensitive information with discretion.

Skills

Calendar management

Travel coordination

Vendor management

Executive support

Administrative support

Education

Bachelor’s degree preferred

Job description

InfoTrack US, Inc. in New York City is seeking an Office Manager / Personal Assistant to the CEO to ensure smooth day-to-day operations and provide high-level executive support. The role requires managing the CEO’s calendar, travel, communications, and vendor relations in a fast-paced technology environment.

This hybrid position requires in-office work a minimum of three days per week in NYC, with responsibilities across scheduling, travel coordination, and strategic project support.