Hybrid Office Manager & Executive Assistant to CEO

Advatix LATAM; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

HRforGrowth is partnering with a client seeking an Office Manager and Personal Assistant to the CEO in New York City. The role is hybrid, full-time, with compensation $85,000–$115,000 per year and a 40% office operations / 60% executive support split.

The successful candidate will manage the CEO's calendar, travel, communications, and confidential materials while coordinating across the organization in a fast-paced tech environment. U.S. visa sponsorship is not available.

Qualifications

• Minimum 3 to 7 years of experience in Office Manager or Executive Assistant roles.
• Directly supported C-suite executives with discretion and professionalism.
• Broad admin experience across calendar, travel, office operations, and communications.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations and vendor relationships.
• Coordinate executive calendar, travel, and meeting logistics.
• Prepare agendas, briefing materials, and minutes for leadership meetings.
• Maintain confidential records and support ad-hoc special projects.
• Deliver executive hospitality and manage office resources and events.
• Support CEO with responsive, proactive schedule management and problem solving.

Skills

Microsoft 365

Google Workspace

Slack

Zoom

Calendar management

Travel operations

Executive communications

Education

Bachelor's degree

Job description

HRforGrowth is partnering with a client seeking an Office Manager and Personal Assistant to the CEO in New York City. The role is hybrid, full-time, with compensation $85,000–$115,000 per year and a 40% office operations / 60% executive support split.

The successful candidate will manage the CEO's calendar, travel, communications, and confidential materials while coordinating across the organization in a fast-paced tech environment. U.S. visa sponsorship is not available.