Executive Office Manager & CEO Assistant — Hybrid NYC

Infotrack-US; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) Match

Medical, Dental, & Vision Insurance

Paid Time Off (PTO)

11 Paid Holidays

Be Me Time

Job summary

InfoTrack is seeking an Office Manager / Personal Assistant to the CEO to ensure the smooth day-to-day operation of the office in New York City. You will provide high-level executive support and help coordinate calendar, travel, meetings, and special projects in a fast-growing tech environment.

This is a hybrid role requiring in-office presence at least three days per week, with collaboration across departments to maintain an organized workplace and efficient executive workflows.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• 3+ years of experience supporting C-suite executives.
• Previous experience as an Office Manager, Executive Assistant, and/or Personal Assistant.
• Experience working in a high-growth technology company preferred.

Responsibilities

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO’s complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions and deliverables.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.

Education

Bachelor’s degree

Job description

InfoTrack is seeking an Office Manager / Personal Assistant to the CEO to ensure the smooth day-to-day operation of the office in New York City. You will provide high-level executive support and help coordinate calendar, travel, meetings, and special projects in a fast-growing tech environment.

This is a hybrid role requiring in-office presence at least three days per week, with collaboration across departments to maintain an organized workplace and efficient executive workflows.