Executive Office Manager & Personal Assistant (Hybrid NYC)

Advatix, Inc; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Advatix, Inc is seeking an Office Manager and Personal Assistant to the CEO to maintain smooth daily operations and provide high-level executive support in a fast-paced technology environment.

The role splits 40% office operations and 60% executive support, including calendar management, travel planning, and confidential communications. Located in New York City with a hybrid work setting and a salary range of $85,000–$115,000 per year.

Qualifications

• Minimum 3 to 7 years in office management or executive support roles.
• Directly supported C-suite executives with calendar and travel logistics.
• Experience handling confidential information and multiple priorities.

Responsibilities

• Manage day-to-day office operations to ensure an organized, welcoming workplace.
• Coordinate CEO calendar, travel, meetings, and executive communications.
• Prepare agendas, minutes, and briefing materials for leadership.
• Support board and senior leadership meetings with logistics and documentation.

Skills

Microsoft 365

Google Workspace

Slack

Zoom

Calendar management

Travel coordination

Executive support

Discretion

Education

Bachelor's degree

Tools

Vendor management software

Travel planning tools

Job description

Advatix, Inc is seeking an Office Manager and Personal Assistant to the CEO to maintain smooth daily operations and provide high-level executive support in a fast-paced technology environment.

The role splits 40% office operations and 60% executive support, including calendar management, travel planning, and confidential communications. Located in New York City with a hybrid work setting and a salary range of $85,000–$115,000 per year.