Executive Assistant & Office Lead to the CEO (Hybrid)

Nimble; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Company retreats

Job summary

Nimble is seeking an organized Executive Assistant to the CEO who will also oversee daily office operations in a hybrid New York setting. This hands-on, high-trust role requires strong judgment, exceptional organization, and the ability to manage multiple priorities with discretion.

You will handle the CEO’s calendar, travel, and personal/admin matters, acting as gatekeeper for internal and external stakeholders while helping shape a collaborative office culture.

Qualifications

• 3+ years of proven experience as an Executive Assistant (preferably supporting a CEO).
• Exceptional organizational and time-management skills.
• High level of discretion, maturity, and judgment.
• Strong communication and interpersonal skills.
• Proactive, hands-on approach with ability to anticipate needs.
• Ability to manage executive priorities and operational details in a fast-paced startup.

Responsibilities

• Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
• Handle sensitive and confidential information with a high level of discretion.
• Support the CEO with personal and administrative matters, including coordination with personal staff.
• Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
• Anticipate needs, identify priorities, and proactively resolve issues before they arise.
• Occasional availability outside standard hours, including evenings/weekends for urgent matters.

Skills

Executive support

Calendar management

Discretion

Communication

Time management

Startup experience

Job description

Nimble is seeking an organized Executive Assistant to the CEO who will also oversee daily office operations in a hybrid New York setting. This hands-on, high-trust role requires strong judgment, exceptional organization, and the ability to manage multiple priorities with discretion.

You will handle the CEO’s calendar, travel, and personal/admin matters, acting as gatekeeper for internal and external stakeholders while helping shape a collaborative office culture.