Executive & Office Admin — Hybrid, Fast-Paced Support

HAVAS Red US; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 50,000; Full time

Job summary

A leading Global Merged Media agency in Pittsburgh is seeking an Administrative Assistant. The role involves providing administrative support to senior leadership and managing office logistics. The ideal candidate should have at least 1 year of relevant experience and proficiency in MS Office. This hybrid position requires in-office work Monday through Thursday, and potentially Friday to support operations and clients. Strong organizational skills and a proactive attitude are essential for success.

Qualifications

• Minimum of 1 year of relevant experience in administrative roles.
• Experience with MS Office is required.
• Knowledge of Concur for expense management is a plus.

Responsibilities

• Provide administrative support to senior leadership members.
• Oversee office day-to-day logistics.
• Manage incoming and outgoing calls and mail.
• Facilitate office events and new staff onboarding.
• Maintain and organize conference rooms.

Skills

Strong verbal and written communication skills

Self-motivated

Extremely organized

Personable and approachable

Education

High School diploma or GED

Tools

MS Office (Word, PowerPoint, Excel, and Outlook)

Concur

Job description

A leading Global Merged Media agency in Pittsburgh is seeking an Administrative Assistant. The role involves providing administrative support to senior leadership and managing office logistics. The ideal candidate should have at least 1 year of relevant experience and proficiency in MS Office. This hybrid position requires in-office work Monday through Thursday, and potentially Friday to support operations and clients. Strong organizational skills and a proactive attitude are essential for success.