Hybrid Administrative Assistant — Design Studio Support

Interior Talent; Wayne (PA); Hybrid; USD 40,000 - 52,000; Full time

Job summary

A leading talent recruitment firm is seeking a proactive and organized Administrative Assistant to support day-to-day operations in a dynamic design environment. Responsibilities include project financial documentation, vendor compliance, and office organization. Ideal candidates will have 2+ years of experience in administrative roles, strong organizational and communication skills, and proficiency in Microsoft Office. This full-time role offers a hybrid working style after training and is perfect for individuals looking to grow in a creative, fast-paced environment.

Qualifications

• 2+ years of administrative experience, preferably in design or creative environments.
• Ability to manage multiple priorities.
• Experience with design software or project management tools is a plus.

Responsibilities

• Assist with preparing project financial documentation.
• Help with vendor management and compliance.
• Document AR transactions.
• Coordinate client gifting schedule.
• Maintain office organization and supplies.
• Assist with meeting logistics.
• Process inventory orders and maintain internal database.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Problem-solving

Job description

A leading talent recruitment firm is seeking a proactive and organized Administrative Assistant to support day-to-day operations in a dynamic design environment. Responsibilities include project financial documentation, vendor compliance, and office organization. Ideal candidates will have 2+ years of experience in administrative roles, strong organizational and communication skills, and proficiency in Microsoft Office. This full-time role offers a hybrid working style after training and is perfect for individuals looking to grow in a creative, fast-paced environment.