Strategic Legal Executive Assistant (Hybrid)

Permanent Placements LLC; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Retirement savings programs

Paid time off

Professional development

Training and career advancement

Wellness programs

Incentives where applicable

Job summary

Permanent Placements LLC is seeking an Executive Assistant for its Pittsburgh office to act as a strategic partner to attorneys, delivering high-level administrative support in a hybrid, fast-paced environment.

The role requires strong legal workflow knowledge, exceptional organizational and communication skills, and the ability to manage multiple priorities, calendars, travel, and billing while maintaining discretion.

Qualifications

• Minimum of 5 years in an administrative role supporting senior professionals.
• Experience supporting attorneys, executives, or upper-level leadership.
• Strong understanding of law firm procedures, legal terminology, and documentation.
• Excellent project management and organizational skills.
• Discretion in handling confidential information with professionalism.
• Strong client service orientation and professional presence.

Responsibilities

• Serve as an executive-level partner supporting attorneys in their practice management.
• Coordinate attorney projects with deadlines, milestones, and deliverables.
• Act as liaison between attorneys, clients, internal departments, and external contacts.
• Draft, proofread, and finalize legal documents, correspondence, and presentations.
• Manage attorney calendars, travel arrangements, and billing processes.
• Maintain and organize document management systems and records.
• Coordinate internal and external meetings, logistics, and agendas.

Skills

Executive support

Project management

Communication

Discretion

Client service

Education

High School Diploma or GED

Bachelor's degree in Business Administration or Legal Studies

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Document management systems

Case management software

Timekeeping and billing platforms

Research tools and legal technology solutions

Job description

Permanent Placements LLC is seeking an Executive Assistant for its Pittsburgh office to act as a strategic partner to attorneys, delivering high-level administrative support in a hybrid, fast-paced environment.

The role requires strong legal workflow knowledge, exceptional organizational and communication skills, and the ability to manage multiple priorities, calendars, travel, and billing while maintaining discretion.