Administrative Coordinator – Hybrid

E. Holdings, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) matching

Medical / Dental / Vision Insurance

Paid Time Off

Professional Development Assistance

Job summary

A leading firm in the industry is looking for an experienced Administrative Coordinator based in Pittsburgh, PA. This hybrid role requires a proactive professional who can support senior leadership through managing multiple priorities, organizing meetings, and maintaining operational workflows. Ideal candidates should have 7–10 years of relevant experience and strong organizational skills. A Bachelor's degree is preferred. The company offers a supportive environment with competitive salary and benefits including 401(k) matching and health insurance.

Qualifications

• 7–10 years of experience as an Executive Assistant or Administrative Coordinator.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Demonstrated sound judgment, discretion, and professionalism.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, including professional business writing.
• Proficiency in Microsoft Office Suite, SharePoint, and Google Workspace.
• Experienced with Zoom and Microsoft Teams for virtual collaboration.
• Demonstrated sound judgment, discretion, and professionalism.
• Strong initiative, problem-solving abilities, and resourcefulness.
• Polished interpersonal skills and executive presence.

Responsibilities

• Provide high-level administrative support including calendar management.
• Schedule, organize, and prepare materials for internal meetings.
• Anticipate needs and proactively address potential issues.
• Take ownership of agendas, logistics, and follow-up action items.
• Coordinate internal events and special initiatives.
• Anticipate needs and proactively address potential issues to keep leadership focused on growth and strategy.
• Support business development efforts, including maintaining the business development database and assisting with project setup.
• Conduct research and prepare executive briefings to support decision-making.
• Build strong working relationships across teams and with external partners.
• Handle sensitive and confidential information with discretion.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Initiative

Communication

Organizational skills

Executive presence

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

SharePoint

Google Workspace

Zoom

Microsoft Teams

Job description

Pittsburgh, PA Office | Hybrid (In-Office & Remote)

Monday – Friday

Flexible schedule with occasional travel (~25%)

Competitive salary based on experience

401(k) matching

Medical / Dental / Vision Insurance

Paid Time Off

Professional Development Assistance

Job Description

We’re hiring a highly skilled Administrative Coordinator to provide comprehensive support to our Management Team, including the Managing Director/EVP and Department Managers. This role is ideal for a proactive, organized, and resourceful professional who can anticipate needs, manage priorities, and ensure smooth operations

As a trusted administrative partner, you will coordinate workflows across departments, support strategic initiatives, and keep leadership focused on business growth. This position is hands-on, fast-paced, and central to the firm’s day-to-day operations.

What You’ll Do

Executive Support

• Provide high-level administrative support, including calendar management, travel coordination, expense reporting, and professional correspondence
• Draft, proof, and edit reports, presentations, and communications

Meeting & Event Management

• Schedule, organize, and prepare materials for internal meetings
• Take ownership of agendas, logistics, and follow-up action items
• Coordinate internal events and special initiatives

Strategic & Operational Support

• Anticipate needs and proactively address potential issues
• Support business development efforts, including maintaining the business development database and assisting with project setup
• Conduct research and prepare executive briefings to support decision-making
• Build strong working relationships across teams and with external partners
• Handle sensitive and confidential information with discretion

Office & Team Support

• Collaborate with staff to enhance efficiency and operational workflows
• Support special projects, presentations, and organizational initiatives

Qualifications

• 7–10 years of experience as an Executive Assistant or Administrative Coordinator
• Bachelor’s degree in Business Administration or related field preferred
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Strong written and verbal communication skills, including professional business writing
• Proficiency in Microsoft Office Suite, SharePoint, and Google Workspace
• Experienced with Zoom and Microsoft Teams for virtual collaboration
• Demonstrated sound judgment, discretion, and professionalism
• Strong initiative, problem-solving abilities, and resourcefulness
• Polished interpersonal skills and executive presence

Licenses/Certifications:

• Valid driver’s license

Why You’ll Love Working Here

You’ll work closely with senior leadership and play a critical role in high-level operations. Your work will directly influence the firm’s efficiency, strategic initiatives, and overall success. We offer a collaborative, dynamic, and supportive environment where your contributions are visible and valued.