Executive Coordinator - Schedule Master & Advisor

Jafco; King of Prussia (PA); On-site; USD 60,000 - 75,000; Full time

Job summary

JAFCO in King of Prussia, PA is seeking an Executive Coordinator to provide high-level administrative support to the executive team. You will manage schedules, coordinate communications, and help ensure the smooth operation of the executive office.

The role requires a proactive problem-solver with strong attention to detail and the ability to handle confidential information discreetly. Proficiency with Microsoft Office and scheduling software is essential.

Qualifications

• Bachelor's degree required in business-related field.
• Minimum of 3 years in executive support.
• Experience with high-level meeting coordination and handling confidential information.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency with MS Office and scheduling tools.

Responsibilities

• Coordinate executive schedules, meetings, travel arrangements.
• Serve as liaison between the executive team and stakeholders.
• Prepare and edit correspondence, reports, and presentations.
• Organize executive meetings: agendas, minutes, follow-ups.
• Assist in budgeting and monitor expenditures.
• Maintain confidential files and records.
• Handle emails, phone calls, and mail professionally.
• Support special projects initiated by the executive team.
• Foster a positive, collaborative work environment.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office

Scheduling software

Interpersonal skills

Problem-solving

Confidentiality

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Scheduling software

Job description

JAFCO in King of Prussia, PA is seeking an Executive Coordinator to provide high-level administrative support to the executive team. You will manage schedules, coordinate communications, and help ensure the smooth operation of the executive office.

The role requires a proactive problem-solver with strong attention to detail and the ability to handle confidential information discreetly. Proficiency with Microsoft Office and scheduling software is essential.