Executive Assistant: Master of Scheduling & Delivery

JBA International, LLC.; Los Angeles (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

JBA International, LLC. is seeking an organized and proactive Executive Assistant to support an executive with calendar management, task prioritization, and document handling in a fast-paced environment. The role requires strong communication and meticulous follow-through to keep projects on track.

You will coordinate meetings, draft correspondence, manage travel arrangements, and maintain organized files while providing regular status updates to the executive.

Qualifications

• Minimum 3 years supporting an executive, business owner, or senior leader.

Responsibilities

• Maintain the executive's calendar and daily schedule.
• Organize priorities, deadlines, and ongoing projects.
• Prepare daily and weekly action lists.
• Track assignments and deadlines.
• Follow up with employees, vendors, and business partners to ensure commitments are completed.
• Coordinate meetings and appointments.
• Prepare meeting agendas and organize supporting materials.
• Take meeting notes and track action items.
• Draft emails and other professional correspondence.
• Coordinate travel arrangements when needed.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Follow through

Multitasking

Dependable & trustworthy

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Planner

OneDrive

RingCentral

Filevine experience

Job description

JBA International, LLC. is seeking an organized and proactive Executive Assistant to support an executive with calendar management, task prioritization, and document handling in a fast-paced environment. The role requires strong communication and meticulous follow-through to keep projects on track.

You will coordinate meetings, draft correspondence, manage travel arrangements, and maintain organized files while providing regular status updates to the executive.