Administrative Support Specialist-Family Matters

JAFCO JEWISH ADOPTION AND FAMILY CARE OPTIONS INC; King of Prussia (PA); On-site; USD 35,000 - 55,000; Full time

Job summary

JAFCO JEWISH ADOPTION AND FAMILY CARE OPTIONS INC in King of Prussia, PA is seeking an Administrative Support Specialist-Family Matters to provide comprehensive administrative support to the Family Matters team. The role focuses on maintaining organized records, coordinating meetings, and assisting with projects to support families in need.

The position requires strong Microsoft Office skills, excellent communication, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent; an associate degree in business administration or related field preferred.
• Minimum of 2 years of experience in an administrative support role, preferably in a nonprofit setting.
• Experience coordinating and supporting family-related programs or initiatives is advantageous.

Responsibilities

• Provide administrative support to the Family Matters team, including managing calendars, scheduling meetings, and preparing documentation.
• Maintain accurate and organized records of family cases, ensuring confidentiality and compliance with policies.
• Coordinate communication between families and the Family Matters team to facilitate information exchange.
• Assist in preparing and disseminating reports, presentations, and materials for family support initiatives.
• Support planning and execution of events and programs for families, including logistics and follow-up.
• Conduct research to support family cases and program development.
• Respond to inquiries from families and external partners with timely, accurate information.
• Collaborate with other departments to ensure cohesive family support services.

Skills

MS Office

Organization

Communication

Data entry

Confidentiality

Education

High school diploma or equivalent

Associate degree preferred

Job description

Job Details: Job Location: 0UZ33 - FAMILY MATTERS JAFCO - King Of Prussia, PA 19406, Position Type: Full Time, Job Category: Admin - Clerical, Job Purpose: The Administrative Support Specialist-Family Matters at JAFCO is responsible for providing comprehensive administrative support to the Family Matters team. This role is crucial in ensuring the smooth operation of day-to-day activities, facilitating communication, and enhancing the efficiency of processes within the organization. The specialist will play a key role in maintaining organized records, coordinating meetings, and assisting with various projects aimed at supporting families in need.

Key Responsibilities

• Provide administrative support to the Family Matters team, including managing calendars, scheduling meetings, and preparing necessary documentation.
• Maintain accurate and organized records of family cases, ensuring confidentiality and compliance with organizational policies.
• Coordinate communication between families and the Family Matters team, acting as a liaison to facilitate efficient information exchange.
• Assist in the preparation and dissemination of reports, presentations, and other materials related to family support initiatives.
• Support the planning and execution of events and programs designed to assist families, including logistical arrangements and follow-up activities.
• Conduct research and gather information to support family cases and program development.
• Respond to inquiries from families and external partners, providing timely and accurate information.
• Collaborate with other departments within JAFCO to ensure a cohesive approach to family support services.
• Perform other administrative duties as assigned to support the overall mission of JAFCO and the Family Matters team.

Qualifications: Required Education

• High school diploma or equivalent; an associate degree in business administration or a related field is preferred.

Required Experience

• Minimum of 2 years of experience in an administrative support role, preferably within a family services or non-profit organization.
• Proven track record of managing multiple tasks and projects simultaneously in a fast-paced environment.
• Experience in coordinating and supporting family-related programs or initiatives is advantageous.

Required Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
• Familiarity with database management and data entry procedures.
• High attention to detail and accuracy in all aspects of work.

EOE

https://info.flclearinghouse.com