Executive Operations & Calendar Coordinator

J.A. Green & Company; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance plans

Flexible Spending Account (FSA) plans

Traditional Roth 401(k) with 5% match

Competitive PTO with 10 holidays

Bonus program

Job summary

J.A. Green & Company (JAG) seeks an organized Operations and Executive Coordinator to support firm leadership in Washington, DC. The role blends executive scheduling with operational coordination to keep leadership time optimized and internal processes running smoothly.

The ideal candidate is discreet, detail-oriented, and capable of handling high-stakes tasks in a fast-paced environment, reporting to the Director of Operations and collaborating with the President and staff.

Qualifications

• 2+ years of experience in executive support, admin assistance, or office coordination.
• Strong experience managing executive calendars in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and discretion with confidential information.
• Ability to juggle multiple priorities professionally.

Responsibilities

• Manage complex calendars for the firm’s President and senior leadership, including internal and external meetings and conflicts.
• Gatekeeper for leadership calendars, prioritizing based on firm priorities, client needs, and timelines.
• Coordinate travel arrangements and itineraries; prepare meeting materials and background info.
• Coordinate onboarding/offboarding, IT access, and workspace readiness.
• Handle office supply, vendor communication, and mail distribution.
• Support LD-1/LD-2 filings, tracking contributions, and ethics compliance.

Skills

Calendar management

Executive support

Discretion

Time management

Communication skills

Gov affairs familiarity

Tools

Pulse CRM

Microsoft 365

Outlook

Excel

Job description

J.A. Green & Company (JAG) seeks an organized Operations and Executive Coordinator to support firm leadership in Washington, DC. The role blends executive scheduling with operational coordination to keep leadership time optimized and internal processes running smoothly.

The ideal candidate is discreet, detail-oriented, and capable of handling high-stakes tasks in a fast-paced environment, reporting to the Director of Operations and collaborating with the President and staff.