FM-Executive Coordinator

Jafco; King of Prussia (PA); On-site; USD 60,000 - 75,000; Full time

Job summary

JAFCO in King of Prussia, PA is seeking an Executive Coordinator to provide high-level administrative support to the executive team. You will manage schedules, coordinate communications, and help ensure the smooth operation of the executive office.

The role requires a proactive problem-solver with strong attention to detail and the ability to handle confidential information discreetly. Proficiency with Microsoft Office and scheduling software is essential.

Qualifications

• Bachelor's degree required in business-related field.
• Minimum of 3 years in executive support.
• Experience with high-level meeting coordination and handling confidential information.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency with MS Office and scheduling tools.

Responsibilities

• Coordinate executive schedules, meetings, travel arrangements.
• Serve as liaison between the executive team and stakeholders.
• Prepare and edit correspondence, reports, and presentations.
• Organize executive meetings: agendas, minutes, follow-ups.
• Assist in budgeting and monitor expenditures.
• Maintain confidential files and records.
• Handle emails, phone calls, and mail professionally.
• Support special projects initiated by the executive team.
• Foster a positive, collaborative work environment.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Microsoft Office

Scheduling software

Interpersonal skills

Problem-solving

Confidentiality

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Scheduling software

Job description

Job Details

Job Location: King Of Prussia, PA 19406, Position Type: Full Time, Job Category: Admin - Clerical

Job Purpose: The Executive Coordinator at JAFCO is responsible for providing high-level administrative support to the executive team. This role involves coordinating executive communications, managing schedules, and facilitating the efficient operation of the executive office. The position requires a proactive approach to problem-solving, a keen attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear and effective communication.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation of departmental budgets and monitor expenditures.
• Maintain and organize confidential files and records, ensuring they are up-to-date and easily accessible.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
• Support special projects and initiatives as directed by the executive team, ensuring timely and successful completion.
• Foster a positive and collaborative work environment, contributing to team morale and productivity.

Qualifications

• Required Education: Bachelor's degree in Business Administration, Management, or a related field.
• Required Experience: Minimum of 3 years of experience in an executive support role, preferably within the financial or investment sector. Proven track record of managing complex schedules and coordinating high-level meetings. Experience in handling confidential information with discretion and professionalism.
• Required Skills and Abilities: Exceptional organizational and multitasking abilities to manage multiple priorities efficiently. Strong written and verbal communication skills, with the ability to interact effectively with senior executives and stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling software. Ability to work independently and make informed decisions in a fast-paced environment. Demonstrated problem-solving skills and attention to detail. Strong interpersonal skills to build and maintain professional relationships.

EOE