Executive Admin Coordinator - On-Site Scheduling & Finance

Johns Hopkins University; Baltimore (MD); On-site; USD 30,000 - 52,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Sr. Administrative Coordinator to provide high-touch scheduling, front-office, financial, and administrative support to the Office of General Counsel Executive Team and Practice Group Leads.

The role requires coordinating complex calendars, managing front-office operations, and ensuring efficient, confidential handling of information in a fast-paced legal environment.

Qualifications

• High school diploma or graduation equivalency.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education per the JHU equivalency formula.

Responsibilities

• Manage complex calendars and scheduling for the Practice Group Leads, including internal and external meetings, events, travel-related scheduling, and appointments; proactively identify conflicts, coordinate priorities, and adjust schedules as needs change.
• Coordinate logistics for in-person and virtual meetings, including conference room and technology needs, and prepare and distribute meeting materials to ensure participants have timely and accurate information.
• Partner with the Chief of Staff and Executive Legal Specialist to coordinate administrative activities, prioritize requests, and support the day-to-day needs of the OGC Executive Team and Practice Group Leads.

Skills

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management

Report Writing

Tools

Microsoft Office

Job description

Johns Hopkins University in Baltimore seeks a Sr. Administrative Coordinator to provide high-touch scheduling, front-office, financial, and administrative support to the Office of General Counsel Executive Team and Practice Group Leads.

The role requires coordinating complex calendars, managing front-office operations, and ensuring efficient, confidential handling of information in a fast-paced legal environment.