Executive Communications & Operations Lead

Applegreen (US) Welcome Centers; Palisades Park (NJ); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid position with 1 remote day per

Medical/Dental/Vision Insurance

Paid Time Off

401 (k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen is seeking an experienced executive assistant to serve as the primary operational partner to the US President and support the senior leadership team. The role blends high-level administrative duties with ownership of corporate communications and requires an exceptional writer, highly organized, and capable in a fast-paced, confidential environment.

The position involves calendar management, travel planning, presentation creation, and cross-functional liaison to drive business

Qualifications

• 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with graphic design tools such as Canva or Adobe Photoshop is a plus.
• Exceptional written and verbal communication skills for executive correspondence, presentations, newsletters, website content, and social media content.
• Ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, and confidentiality.

Responsibilities

• Provide primary operational and administrative support for the US President and senior leadership; anticipate needs and manage priorities.
• Manage complex, multi-time-zone calendars, travel arrangements, and meeting logistics for the US President and leadership team.
• Draft and finalize executive correspondence, announcements, presentations, and other communications.
• Collaborate with the US President to craft professional communications supporting business priorities.
• Create and maintain management-level presentations and related materials.
• Track milestones and action items across executive initiatives with timely updates.
• Support management meetings, leadership events, and external engagements.
• Coordinate conference room scheduling, AV setup, catering, and event materials.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects and deadlines; perform additional duties as needed.

Skills

Executive support

Calendar management

Travel planning

Written communication

Stakeholder management

Discretion and confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Canva

Adobe Photoshop

Job description

Applegreen is seeking an experienced executive assistant to serve as the primary operational partner to the US President and support the senior leadership team. The role blends high-level administrative duties with ownership of corporate communications and requires an exceptional writer, highly organized, and capable in a fast-paced, confidential environment.

The position involves calendar management, travel planning, presentation creation, and cross-functional liaison to drive business