Executive Assistant & Communications Lead (Hybrid)

Applegreen Travel Plazas; Ringwood (NJ); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid position with 4 days in Glenfth

Paid Time Off

401 (k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen USA Welcome Centers Central Services is seeking a versatile operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level administrative support with ownership of corporate communications, requiring an exceptional writer who is tech-savvy, highly organized, and discreet.

You will manage complex calendars, travel, presentations, and internal/external communications, coordinate meetings and events, and collaborate across

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Responsibilities

• Serve as the primary operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Skills

Calendar management

Travel planning

Executive communications

Written communication

Presentations (PowerPoint)

Microsoft Office

Canva

Adobe Photoshop

Confidentiality

Cross-functional collaboration

Education

Bachelor’s degree in Business Administration/Communications or related field

Tools

Microsoft Office Suite

PowerPoint

Canva

Adobe Photoshop

Job description

Applegreen USA Welcome Centers Central Services is seeking a versatile operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level administrative support with ownership of corporate communications, requiring an exceptional writer who is tech-savvy, highly organized, and discreet.

You will manage complex calendars, travel, presentations, and internal/external communications, coordinate meetings and events, and collaborate across