Executive Assistant & Communications Lead - Strategic Partner

Applegreen (US) Welcome Centers; Boonton (NJ); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid position: 4 days in Glen Rock,

Medical/Dental/Vision Insurance

Paid Time Off

401(k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen is seeking a versatile Executive Assistant to serve as the primary operational partner to the US President, supporting the senior leadership team with confidential, high-impact administrative tasks. The role requires exceptional writing, calendar management, travel planning, and a collaborative approach across functions.

The ideal candidate will have a Bachelor's degree in Business Administration or Communications or equivalent experience, 5+ years in corporate communications or

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications or executive administrative support.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills with focus on execution.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with graphic design tools such as Canva or Adobe Photoshop is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, and confidentiality.

Responsibilities

• Serve as the primary point of operational and administrative support for the US President, with secondary support to other senior leaders; manage priorities and ensure timely follow-up.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner with the US President to craft clear, professional communications that support business initiatives and goals.
• Create and maintain management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive initiatives with timely updates.
• Support preparation and execution of leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, audiovisual setup, catering, materials, and logistics for meetings and events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritizing effectively and meeting deadlines.
• Perform additional duties and tasks as needed by management.

Skills

Executive support

Calendar management

Travel planning

Written communication

Stakeholder management

Discretion & confidentiality

Education

Bachelor’s degree in Business Administration or Communications

Equivalent experience

Tools

Microsoft Office

Canva

Adobe Photoshop

Job description

Applegreen is seeking a versatile Executive Assistant to serve as the primary operational partner to the US President, supporting the senior leadership team with confidential, high-impact administrative tasks. The role requires exceptional writing, calendar management, travel planning, and a collaborative approach across functions.

The ideal candidate will have a Bachelor's degree in Business Administration or Communications or equivalent experience, 5+ years in corporate communications or