Executive Assistant & Communications Lead (Hybrid)

Applegreen (US) Welcome Centers; Union (NJ); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

4 days in Glen Rock NJ office + 1 day:

Paid Time Off

401(k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen (US) Welcome Centers seeks a versatile executive administrator to be the primary partner to the US President and senior leadership. The role blends high-level administrative support with ownership of corporate communications, requiring an exceptional writer who is highly organized and discrete in a fast-paced environment.

The ideal candidate will manage calendars across time zones, coordinate travel, draft executive communications, and develop compelling materials for internal and

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications or executive support.
• Strong calendar management, travel planning, logistics, and follow-through.
• Excellent written and verbal communication skills; experience creating executive content.

Responsibilities

• Serve as the primary operational and administrative support for the US President and senior leaders.
• Manage multi-time-zone calendars, travel, and meeting logistics.
• Draft and finalize executive correspondence, announcements, and presentations.
• Collaborate with executives to craft communications supporting business priorities.
• Create and maintain management-level presentations and materials.
• Track milestones and commitments across initiatives with timely updates.
• Support leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling and event logistics.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects and meet deadlines.
• Perform additional duties as needed by management.

Skills

Executive calendar management

Travel coordination

Corporate communications

Written communications

Stakeholder management

Discretion and confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Canva

Adobe Photoshop

Job description

Applegreen (US) Welcome Centers seeks a versatile executive administrator to be the primary partner to the US President and senior leadership. The role blends high-level administrative support with ownership of corporate communications, requiring an exceptional writer who is highly organized and discrete in a fast-paced environment.

The ideal candidate will manage calendars across time zones, coordinate travel, draft executive communications, and develop compelling materials for internal and