Executive Assistant & Communications Lead — Hybrid

applegreen; Union (NJ); Hybrid; USD 95,000 - 160,000; Full time

Benefits offered by this job

Hybrid position with 4 days per week 4

Medical/Dental/Vision Insurance

Paid Time Off

401 (k) with Company Match

Earned Wage Access – Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen seeks an experienced executive administrative professional to serve as the primary operational partner to the US President, with broader support to senior leadership. You’ll manage calendars, draft communications, and coordinate events in a fast-paced, confidential environment.

Strong writing skills, discretion, and tech-savviness are essential as you craft internal and external communications, presentations, and strategic materials for leadership.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Responsibilities

• Serve as the primary point of operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Skills

Executive calendar mgmt

Meeting coordination

Travel planning

Logistics management

Written communication

Verbal communication

Microsoft Office

Canva

Adobe Photoshop

Time management

Organization

Education

Bachelor’s degree in Business Administration/Communications

Tools

Canva

Adobe Photoshop

Job description

Applegreen seeks an experienced executive administrative professional to serve as the primary operational partner to the US President, with broader support to senior leadership. You’ll manage calendars, draft communications, and coordinate events in a fast-paced, confidential environment.

Strong writing skills, discretion, and tech-savviness are essential as you craft internal and external communications, presentations, and strategic materials for leadership.