Executive Assistant to VP | Strategic Admin & Travel Pro

Spectrum; New York (NY); On-site; USD 38,000 - 81,000; Full time

Job summary

Spectrum Reach is seeking an experienced Executive Administrative Assistant to support VP-level executives. You will manage calendars, travel, correspondence, and travel arrangements, acting as a trusted liaison with internal and external contacts.

The role requires discretion and a proactive approach to busy schedules. You will prepare presentations, organize complex documents, and coordinate meetings and events.

Qualifications

• 3+ years of Executive Admin experience.
• Proficient with Word, Excel and PowerPoint.
• Ability to manage multiple projects and maintain confidentiality.
• Strong written and verbal communication.
• Ability to work independently.

Responsibilities

• Support executives with calendar, travel, and correspondence.
• Handle emails, calls, letters, and visitor communications.
• Prepare presentations, speeches, and reports.
• Coordinate complex documents and use office software.
• Plan and coordinate events and meetings.
• May supervise office administrative functions.

Skills

Executive support

MS Office

Communication skills

Confidentiality

Time management

Independent worker

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Spectrum Reach is seeking an experienced Executive Administrative Assistant to support VP-level executives. You will manage calendars, travel, correspondence, and travel arrangements, acting as a trusted liaison with internal and external contacts.

The role requires discretion and a proactive approach to busy schedules. You will prepare presentations, organize complex documents, and coordinate meetings and events.