Senior Executive Assistant to VPs | Calendar & Project Lead

Brilliant®; Florida; On-site; USD 90,000 - 120,000; Full time

Job summary

Brilliant® is seeking a Senior Executive Assistant to support two to three Vice Presidents by managing complex calendars, travel itineraries, and high-level communications. The role combines executive support with project coordination and event planning in a fast-paced corporate setting.

The ideal candidate has 10+ years of executive administration experience, strong discretion, and proven ability to work across functions while handling sensitive information.

Qualifications

• 10+ years of executive-level administrative support or related roles.
• Experience supporting senior leaders in fast-paced corporate environments.
• Ability to coordinate cross-functional projects and multiple deadlines.
• Experience planning and executing executive meetings and events.
• Excellent organizational, time-management, and follow-through skills.
• Strong written, verbal, and interpersonal communication across all levels.
• Professionalism and discretion handling sensitive information.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Bachelor’s degree preferred; equivalent education/experience considered.

Responsibilities

• Support two to three Vice Presidents with complex calendar and travel management.
• Prepare and edit executive correspondence, presentations, and reports.
• Process expenses and vendor invoices; handle day-to-day admin needs.
• Prioritize communications and ensure timely follow-up.
• Lead cross-functional coordination for projects and initiatives.
• Coordinate leadership meetings, events, and off-site logistics.
• Document outcomes and track action items with leadership.

Skills

Calendar management

Travel coordination

Executive support

Cross-functional coordination

Communication skills

Discretion

Microsoft Office suite

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

Job description

Brilliant® is seeking a Senior Executive Assistant to support two to three Vice Presidents by managing complex calendars, travel itineraries, and high-level communications. The role combines executive support with project coordination and event planning in a fast-paced corporate setting.

The ideal candidate has 10+ years of executive administration experience, strong discretion, and proven ability to work across functions while handling sensitive information.