Executive Assistant to VP - Calendar & Travel Maestro

ROSTR, Inc.; West Hollywood (CA); Presencial; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

ROSTR, Inc. in West Hollywood, CA seeks an Executive Assistant to the VP to support senior leadership with calendars, travel, and day-to-day operations.

The role requires discretion, proactive planning, and a high level of organization to manage complex schedules and communications. Ideal candidates will excel in fast-paced environments, collaborate across departments, and handle confidential information with tact and professionalism.

Qualificações

• Relevant executive support experience.
• Excellent written and verbal communication skills.
• Highly organized and proactive with strong attention to detail.

Responsabilidades

• Manage and prioritize the VP’s calendar for calls, meetings, appointments, and events.
• Coordinate domestic and international travel arrangements for VP and staff.
• Liaise with executive leadership, internal staff, partners, and legal teams.
• Handle correspondence and time-sensitive communications.
• Prepare the VP for meetings with relevant materials and information.
• Take minutes, track action items, and follow up as needed.
• Manage VP expense tracking and reporting.
• Collaborate with internal departments on various projects.
• Handle confidential business and personal information with discretion.
• Anticipate scheduling, logistical, and administrative issues and resolve them.
• Support with additional personal and administrative tasks as needed.
• Some travel may be required.

Conhecimentos

Calendar management

Communication

Discretion

Organizational skills

Ferramentas

Google Workspace

Microsoft Office

Zoom

Descrição da oferta de emprego

ROSTR, Inc. in West Hollywood, CA seeks an Executive Assistant to the VP to support senior leadership with calendars, travel, and day-to-day operations.

The role requires discretion, proactive planning, and a high level of organization to manage complex schedules and communications. Ideal candidates will excel in fast-paced environments, collaborate across departments, and handle confidential information with tact and professionalism.