Executive Assistant to SVP | Calendar & Travel Pro

Vertex Inc.; Boston (MA); Hybrid; USD 90,000 - 134,000; Full time

Job summary

The Executive Assistant provides specialized, independent administrative/business support to a Senior Vice President at Vertex Inc. This role requires discretion, proactive calendar management, and coordination of complex travel and meetings.

You will partner with senior leaders across the organization, prepare meeting materials, manage correspondence, and help improve administrative processes while maintaining strict confidentiality.

Qualifications

• Typically requires high school or secondary school education.
• Typically requires 5 years of experience, or the equivalent combination of education and experience.

Responsibilities

• Serve as the primary support professional for a Senior Vice President, independently handling a full range administrative activities.
• Manage the executive’s complex and detailed calendar, coordinating logistics and meetings; arrange travel and meetings.
• Prepare meeting materials, agendas, pre-reads, minutes, and presentations.
• Process group purchase orders, invoices, and contracts.
• Provide guidance and training to less experienced colleagues.
• Maintain confidentiality of information related to the organization and staff.

Skills

Microsoft Office

Time management

Attention to detail

Verbal and written communication

Interpersonal skills

Handling confidential information

Education

High school diploma or equivalent

5 years of experience

Tools

Microsoft Office Suite

Job description

The Executive Assistant provides specialized, independent administrative/business support to a Senior Vice President at Vertex Inc. This role requires discretion, proactive calendar management, and coordination of complex travel and meetings.

You will partner with senior leaders across the organization, prepare meeting materials, manage correspondence, and help improve administrative processes while maintaining strict confidentiality.