Executive Assistant to VP Team — Strategic, Trusted Partner

Acoufelt LLC; Auburn Hills (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Bonuses

Health insurance

Paid time off

Job summary

Acoufelt LLC is seeking a highly organized Executive Assistant to support multiple Vice Presidents. The role acts as a central coordination point across key areas of the business and requires professionalism, discretion, and strong communication skills.

You will manage complex schedules, travel, meetings, and executive materials while ensuring initiatives maintain momentum in a fast-paced environment. Domestic and international travel may be involved, with visibility across the organization.

Qualifications

• 5+ years of Executive Assistant, Senior Administrative Assistant, Executive Coordinator, or similar experience.
• Experience supporting multiple senior executives simultaneously is strongly preferred.
• Excellent organizational, calendar management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong proficiency with Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Teams.
• Comfortable learning and working across multiple business systems and technology platforms.
• Ability to manage competing deadlines and frequent changes without losing attention to detail.
• Strong follow-through and ability to work independently with limited oversight.
• Sound judgment and confidence interacting with senior leaders, customers, vendors, and employees at all levels.
• Experience within manufacturing, commercial interiors, architecture/design, building products, or another fast-paced B2B environment is a plus.

Responsibilities

• Provide day-to-day executive support the assigned Vice Presidents, managing competing priorities across all functions.
• Manage complex calendars, meetings, scheduling conflicts, and changing priorities.
• Track key priorities, action items, commitments, and deadlines to ensure follow-through.
• Anticipate executive needs, identify potential issues, and proactively create solutions that keep priorities moving.
• Serve as a professional liaison between executives, employees, customers, vendors, and external partners.
• Handle sensitive business, financial, and personnel information with a high degree of confidentiality and judgment.
• Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and schedule changes.
• Prepare presentations, reports, spreadsheets, correspondence, and other executive materials.
• Process expense reports, invoices, purchasing requests, and other administrative items.
• Support cross-functional projects, leadership meetings, customer visits, and other business initiatives.
• Assist with company events, sales meetings, customer events, and leadership gatherings, including venue, vendor, travel, and materials coordination.
• Proactive thinking: Anticipates the VPs’ needs and addresses issues before they disrupt priorities.
• Sound judgment and discretion: Makes thoughtful decisions and handles confidential information appropriately.
• Clear communication and relationship building: Builds trust and establishes effective ways of working with each VP.
• Adaptability and follow-through: Adjusts to changing priorities while keeping commitments on track.

Skills

Executive support

Calendar management

Communication

Discretion & professionalism

Microsoft Office

Independent work

Relationship building

Tools

Outlook

Excel

PowerPoint

Word

Teams

Job description

Acoufelt LLC is seeking a highly organized Executive Assistant to support multiple Vice Presidents. The role acts as a central coordination point across key areas of the business and requires professionalism, discretion, and strong communication skills.

You will manage complex schedules, travel, meetings, and executive materials while ensuring initiatives maintain momentum in a fast-paced environment. Domestic and international travel may be involved, with visibility across the organization.