Executive Assistant to VP | Global Travel & Calendar

Amazon Inc.; Austin (TX); On-site; USD 56,000 - 97,000; Full time

Job summary

Amazon.com Services LLC’s AI at Work team seeks an Executive Assistant to support leaders, including the VP, coordinating calendars, travel, and budgets. This role requires strong discretion, integrity, and a proactive, problem-solving mindset.

You will own projects with high visibility, communicate across levels, and help scale the growing team through organized processes and thoughtful action in fast-paced situations.

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Responsibilities

• Manage complex executive calendars with detailed scheduling across multiple high-level calendars, and coordinate reading materials and background information to ensure executive readiness for daily events.
• Plan and coordinate domestic and international travel, including organizing trip agendas, local logistics, and working with in-house travel agents.
• Process expense reports and purchase orders, manage corporate card purchases, and participate in budget planning and tracking as needed.
• Plan and execute team activities and events of all sizes, serving as a liaison between leadership and team members across multiple geographic regions.
• Manage core administrative activities such as space planning, new-hire onboarding, organizational charts, and supply ordering, while identifying opportunities to improve processes.

Skills

Calendar management

Executive support

Travel coordination

Expense management

Education

High school diploma

Tools

Microsoft Office

Job description

Amazon.com Services LLC’s AI at Work team seeks an Executive Assistant to support leaders, including the VP, coordinating calendars, travel, and budgets. This role requires strong discretion, integrity, and a proactive, problem-solving mindset.

You will own projects with high visibility, communicate across levels, and help scale the growing team through organized processes and thoughtful action in fast-paced situations.