Executive Assistant to Directors — Global Travel & Events

Amazon Web Services (AWS); Austin (TX); On-site; USD 56,000 - 97,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

The AI at Work team at Amazon is seeking a resourceful Executive Assistant to support our VP and other leaders. You will manage complex calendars, coordinate materials, and ensure preparedness for daily events in a fast-paced, cross-functional setting.

You will plan domestic and international travel, process expense reports, assist with budgets, and help organize team events and onboarding. The role requires collaboration, attention to detail, and a proactive mindset to keep executives aligned

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Responsibilities

• Manage complex executive calendars with detailed scheduling across multiple high-level calendars.
• Plan and coordinate domestic and international travel, including trip agendas and local logistics.
• Process expense reports and purchase orders, manage corporate card purchases, and participate in budget planning and tracking.
• Plan and execute team activities and events across geographic regions, liaising between leadership and team members.
• Manage core administrative activities such as space planning, onboarding, organizational charts, and supply ordering, while identifying process improvements.

Skills

Executive calendar management

Microsoft Office

Leadership support

Education

High school diploma

Tools

Microsoft Office

Job description

The AI at Work team at Amazon is seeking a resourceful Executive Assistant to support our VP and other leaders. You will manage complex calendars, coordinate materials, and ensure preparedness for daily events in a fast-paced, cross-functional setting.

You will plan domestic and international travel, process expense reports, assist with budgets, and help organize team events and onboarding. The role requires collaboration, attention to detail, and a proactive mindset to keep executives aligned